Accounting Clerk

Description We are looking for a dependable and detail-focused Accounting Clerk to support daily finance and administrative activities for a housing-focused organization in Fort Wayne, Indiana. This contract position offers the opportunity to contribute to accurate payment processing, strong recordkeeping, and responsive support for internal teams and external partners. The ideal candidate brings accounting knowledge, organizational strength, and a service-minded approach to handling invoices, ledgers, and financial communication.

Responsibilities:

• Manage recurring payment activities, including rent-related disbursements, housing assistance transactions, and utility reimbursements, while maintaining accuracy and timeliness.
• Examine tenant and program charges on a regular schedule, verify supporting details, and post approved billing activity for participating landlords.
• Prepare electronic and paper-based payments, ensuring proper documentation and compliance with internal approval practices.
• Respond to questions from tenants, landlords, vendors, and staff regarding account balances, reimbursements, payment status, and available payment options.
• Review vendor statements, investigate discrepancies, assign appropriate coding to invoices, and route items for management approval.
• Process weekly invoices and maintain well-organized accounts payable records across both digital files and physical documentation, including vendor portal information.
• Support reporting activities by generating tax documents, updating prepaid expense accruals, tracking resident account activity, and maintaining journals and spreadsheets.
• Assist with fixed asset record updates, year-end asset reporting in Yardi, bank reconciliation tasks, mail distribution, and other administrative support duties as needed. Requirements
• Coursework in Accounting or a related discipline combined with administrative or clerical experience, or an equivalent mix of education and hands-on background.
• Working knowledge of accounts payable, accounts receivable, invoice handling, and accurate data entry practices.
• Proficiency with Microsoft Word, Excel, and Outlook, along with the ability to learn new software applications quickly.
• Experience using accounting platforms such as QuickBooks; familiarity with Yardi is beneficial.
• Strong verbal and written communication skills with the ability to interact professionally with vendors, residents, and internal stakeholders.
• High level of accuracy, sound organization, and effective time management when balancing multiple priorities.
• Customer service mindset and a dependable approach to completing routine financial and administrative tasks.

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