Accounting & Payroll Specialist

Job Description — AP/AR + Payroll (Union) +

QuickBooks Job Title:

Construction Accounting & Payroll Specialist (Union, AP/AR, QuickBooks)

Company:

Sandberg Electric (Electrical Contractor)

Location:

Kouts, IN |

Type:

Full-time (in-office) Reports to: Owner (Matt Sandberg), Controller (Lauren Harnew), Project Manager (Lee McCollum) Role summary Sandberg Electric is hiring a hands-on Construction Accounting & Payroll Specialist to own day-to-day accounting operations: payroll, union benefits reporting, QuickBooks bookkeeping, accounts payable, accounts receivable, and billing support (including some progress billing/pay apps). This role is critical to keeping cash predictable, books clean, and payroll/union reporting accurate and on time. This is not a "data entry" job. We need someone who brings order, runs a weekly cadence, and follows through. What you'll own 1) Payroll + Union Benefits (weekly) Process weekly payroll for ~11 employees (and growing) with accuracy and confidentiality. Collect and validate timecards (hours, OT, PTO, job allocation if required). Maintain employee setup and payroll changes (rates, deductions, direct deposit, PTO balances). Enter and submit union benefit/fringe reporting accurately and on schedule; maintain supporting documentation. Coordinate with CPA/payroll provider on quarterlies, year-end, and compliance. 2) Accounts Payable (AP) Centralize intake of vendor and subcontractor invoices (suppliers, rentals, subs). Enter bills into QuickBooks with correct vendor, job, category, and due date; attach backup.

Run a weekly AP workflow:

approvals, exceptions, and scheduled payments aligned to cash priorities. Track vendor statements, resolve discrepancies, manage credits/returns. Maintain vendor files (W-9s, payment terms, COIs when required). 3) Accounts Receivable (AR) + Billing Support (T&M + some progress billing) Create and send customer invoices (T&M and contract/progress billing).

Assemble billing backup:

signed T&M tickets, receipts, change orders, required forms.

Support progress billing/pay apps:

compile packages, track submission dates, follow up on approvals. Post payments, apply to invoices correctly, and resolve short-pays/disputes. Own AR aging and collections cadence (weekly follow-up, documented next steps). 4) QuickBooks Bookkeeping (day-to-day) Own daily QuickBooks hygiene: accurate coding, consistent categories/jobs, clean documentation. Maintain customer/vendor/job records and organized attachments.

Prepare for month-end close:

ensure AR/AP are accurate, transactions coded, and items ready for reconciliation by CPA. Identify issues early (miscoding, missing backup, duplicate bills, billing delays) and escalate with solutions. 5) Process & Controls Build simple, repeatable workflows for: timecards, payroll cutoff, AP approvals, billing checklists, document collection. Maintain clean records for bonding/insurance/CPA requests and audits. Protect the business with basic controls (approval gates, separation of duties, documented exceptions). What success looks like (KPIs) Payroll processed on time every week; union benefit reporting submitted 100% on time with minimal corrections. Invoices sent within 48-72 hours of receiving complete backup; pay apps submitted on schedule. AR aging managed weekly; past-due accounts have an action plan and escalation path.

AP is organized:

no lost invoices, no duplicate payments, minimal vendor surprises. QuickBooks stays current and clean; month-end close is smooth with CPA reconciliations. Requirements 3+ years experience owning payroll + AP/AR + QuickBooks bookkeeping . Construction accounting exposure strongly preferred (suppliers, subs, progress billing, documentation-heavy invoicing). Union payroll and/or union benefits reporting experience preferred (or strong construction payroll background with demonstrated ability to learn quickly). Strong attention to detail, high integrity, and ability to enforce deadlines. Proficient in Excel/Google Sheets. Nice-to-have Job costing experience Lien waivers/pay app documentation Certified payroll exposure Working style fit You are organized, consistent, and calm under deadlines. You communicate clearly, flag problems early, and don't let tasks drift. You can push back professionally when inputs are missing (timecards, approvals, billing backup). You are a self starter who is motivated Compensation Competitive, based on experience.

To apply:

service@sandbergelectric.com Requirements added by the job poster 2+ years of work experience with QuickBooks 2+ years of experience in

Accounting/Auditing Pay:

$50,000.00 - $55,000.00 per year

Benefits:

Flexible schedule

Work Location:

In person