Accounting - Bookkeeper

Accounting - Bookkeeper

OVERLAND PARK, KS

Description

IN OFFICE POSITION

The Bookkeeper - Vineyard Operations is responsible for supporting the day-to-day accounting and financial administration activities for a multi-state winery operation with locations in Kansas, Missouri, and Washington. This position plays a critical role in maintaining accurate financial records and supporting operational accounting functions across three winery entities. Primary responsibilities include: Accounts payable Accounts receivable Invoice processing Vendor management Bank reconciliations Financial recordkeeping General ledger support Multi-entity accounting coordination The ideal candidate is highly organized, detail-oriented, and capable of managing accounting workflows across multiple operating entities while maintaining a high degree of accuracy, confidentiality, and responsiveness. This role requires strong communication and coordination with: Winery leadership Operations management Vendors Tasting room staff Distribution partners External accountants and financial partners The Bookkeeper will support the Director of Vineyard Accounting in ensuring timely and accurate financial processing, compliance, and operational reporting. Requirements Accounts Payable Process vendor invoices accurately and timely across multiple winery entities Review invoices for proper coding, approvals, and supporting documentation Maintain vendor files and W-9 documentation Coordinate payment processing including: Checks ACH payments Credit card reconciliations Monitor accounts payable aging and assist with cash flow coordination Respond to vendor inquiries and resolve discrepancies professionally Accounts Receivable Generate and distribute customer invoices for: Wholesale accounts Wine club memberships Event billing Distribution and retail sales Monitor incoming payments and maintain accurate customer account balances Assist with collections and follow-up on outstanding receivables Reconcile customer payments and resolve billing discrepancies Coordinate deposits and payment tracking across multiple sales channels General Accounting & Bookkeeping Maintain accurate accounting records for three separate winery entities Prepare and process journal entries as assigned Assist with monthly bank and credit card reconciliations Support month-end and year-end close processes Maintain organized accounting documentation and electronic filing systems Assist with inventory-related accounting support and operational expense tracking Financial Reporting Support Assist in preparation of routine accounting and operational reports Support Director of Vineyard Accounting with: Expense reporting Budget tracking Financial analysis Variance reporting Ensure accurate allocation of expenses between entities and operational divisions Compliance & Recordkeeping Maintain compliance with accounting procedures and internal controls Support sales tax and excise tax reporting documentation Assist with preparation of records for audits, tax filings, and financial reviews Ensure confidentiality and security of financial information Operational Coordination Partner with winery operations teams to ensure accurate financial tracking related to: Production expenses Vineyard operations Tasting room sales Events and hospitality Distribution activities Support communication between accounting and operational departments across all winery locations Qualifications/Experience 3-5+ years of bookkeeping or accounting support experience Experience with: Accounts payable Accounts receivable Multi-entity accounting Bank reconciliations General ledger support Experience within: Winery operations Agriculture Hospitality Knowledge, Skills & Abilities Strong understanding of bookkeeping and accounting fundamentals High attention to detail and accuracy Ability to prioritize and manage multiple deadlines Strong organizational and time management skills Excellent communication and customer service skills Ability to maintain confidentiality and professionalism Ability to work independently while collaborating with cross-functional teams Technical Skills Preferred experience with: QuickBooks Sage Microsoft Excel Accounting and ERP systems Point-of-sale integrations Wine industry software platforms preferred Education Associate's or Bachelor's degree in: Accounting Finance Business Administration Related field preferred Equivalent professional experience may be considered in lieu of formal education. Preferred Qualifications Experience supporting multi-location businesses Winery, vineyard, or hospitality accounting experience Knowledge of inventory and production accounting concepts Experience with sales tax and excise tax support Strong spreadsheet and reconciliation skills