Transaction Recording:

Accurately record all income, including memberships and donations, grants, and fundraising revenues, as well as operational expenses in the accounting system. •

Fund Tracking:

record all incoming funds according to any restrictions and allocate expenses appropriately by program. •

Accounts Payable & Receivable:

Process vendor invoices, issue payments, verify receipts, and manage employee expense reimbursements. •

Payroll:

Process and record deposits and assist with payroll processing. •

Daily Deposit:

Process and record the tour/gift shop daily sales and donations, locate and resolve discrepancies in POS closing procedures, and make deposits. •

Memberships:

Accurately record memberships and donation payments as advised by the Membership Director. Monthly & Periodic Duties •

Reconciliation:

Regularly reconcile all bank and credit card accounts to identify and resolve discrepancies. •

Financial Reporting:

Generate monthly financial reports, including income statements, balance sheets, and cash flow statements, for management and the board of directors. •

Grant Management:

Track spending against restricted grant budgets to support grant reporting. •

Month-End :

Gather financial documents indicating all invoices, receipts, bank statements, and payroll data, ensure all transactions have been journaled, reconcile banking accounts and daily sales, and pay monthly sales tax. •

New Hire Intake :

Ensure the collection of necessary paperwork for tax and company needs, submission into Sage, document changes to pay rates and vacation/sick/personal time, as-needed, in Sage and hard copy files. Prepare and distribute Company Handbook. •

Year-End :

Gather all monthly document collections; reconcile all accounts to zero out, prepare external tax filing documentation, compile the necessary reconciled accounts and ledgers to assist the accountant in filing IRS Form 990 and other state/federal tax filings, and prepare and organize financial records, ledgers, and supporting documentation for annual independent audits. •

Filing System:

Organize and maintain a filing system for yearly accounting and board documents. Qualifications and Skills •

Experience:

2-5 years of bookkeeping experience, ideally with a 501(c)(3) nonprofit or similar organization, and with double entry booking, and cash-method accounting. •

Software Proficiency:

Strong expertise in Sage. •

Nonprofit Knowledge:

Familiarity with nonprofit fund accounting and grant tracking procedures. •

Organization:

Excellent organizational skills, ability to multitask, a high degree of personal and professional integrity, and detail oriented. •

Communication:

Clear verbal and written communication skills to effectively discuss financial health with CEO, and to resolve discrepancies with vendors.

Pay:

$15.00 - $17.00 per hour

Benefits:

Employee discount Flexible schedule Paid time off People with a criminal record are encouraged to apply

Education:

Associate (Preferred)

Work Location:

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