Accounting Specialist

Who we are: US Fire Pump is the industry leader in developing, manufacturing, and distributing custom designed industrial firefighting pumps, water supply units, and heavy-duty fire apparatus. Our primary mission is to protect the lives of the public and fire industry personnel while limiting property damage. US Fire Pump also maintains the largest industrial Emergency Response Team and equipment assets in the world.

Job Overview:

We are seeking a highly motivated Accounting Specialist to join our growing team of Emergency Response professionals. They will support all accounting related functions across both the Accounts Payable and Accounts Receivable roles. They are primarily responsible for ensuring accurate invoicing, timely collections, and maintaining positive customer and vendor relationships while safeguarding the company's cash flow. They will work as a member of an administrative team and must be able to assist the accounting department with general responsibilities when necessary. The ideal candidate is dependable, analytical, and comfortable communicating with customers and vendors regarding billing matters.

Primary Responsibilities:

Generate and send customer invoices accurately and on schedule Process vendor invoices and payments Apply customer payments and follow up on past-due accounts Match invoices with purchase orders and resolve discrepancies Monitor accounts to identify outstanding balances Set up and maintain vendor records and respond to inquiries Assist with credit approvals and customer account maintenance Communicate professionally with customers regarding billing discrepancies and payment status Reconcile accounts and resolve issues in a timely manner Organize and maintain financial and customer records Post journal entries and assist with month-end closing Assist with monthly sales tax returns, ensure compliance with state and local regulations Track and report sales tax liabilities

Secondary Responsibilities:

(General Accounting): Code and reconcile credit card transactions Assist with tracking and analyzing manufacturing costs Maintain general ledger and assist with financial reporting Assist with month-end closing Assist with preparation and issuing 1099 forms for independent contractors at year-end Provide general administrative support as needed Perform additional tasks and responsibilities as assigned to support business operations

Experience Required:

Minimum of 3 years of experience in bookkeeping and/or accounting Strong knowledge of cost accounting principles and practices in a manufacturing setting Detail-oriented with strong organizational skills Ability to multitask and work independently or as part of a team Proficiency in QuickBooks Desktop accounting software (preferred) Strong Microsoft Excel skills for data entry and financial reporting Excellent communication and customer service skills

Work Environment:

Office setting within a manufacturing facility Regular interaction with internal teams and external contacts Fast-paced environment requiring multitasking and attention to detail

Benefits:

401K with company match Health, Vision, Dental, Life, Accident Long-term and Short-term Disability, Specified Disease Paid vacation and holidays

Job Type:

Full-time Exempt (Salary)