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Job Description
Financial Assistant, Accounts Payable - Support Services Center Shreve Memorial Library - 4.3 Shreveport, LA Job Details Full-time $19.50 an hour 12 hours ago Qualifications High school diploma or GED Full Job Description SUMMARY Under the general supervision of the CFO and Risk Manager, this individual performs specialized clerical and financial duties related to the processing and maintenance of accounts payable records. This position is responsible for ensuring the accurate and timely payment of invoices, maintaining compliance with established financial policies, and providing support for departmental financial operations. The incumbent exercises judgment and discretion in the preparation, verification, and reconciliation of financial transactions and serves as a point of contact for vendors and staff regarding payment inquiries.
REQUIREMENTS
Training and Experience High school diploma or equivalent. Two (2) years of paid, full-time equivalent, directly related experience working in accounts payable and/or account receivable. Preferred Training and Experience Preference will be given to applicants with Associate's degree in Accounting, Finance, Business Administration, or a related field Four (4) years of paid, full-time equivalent, directly related experience working in accounts payable and/or account receivable. Highly Desirable Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Relevant experience in a governmental agency. Experience inputting and managing invoices in LOGOs system
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of public-sector accounting practices, accounts payable procedures, and financial recordkeeping. Familiarity with governmental purchasing and payment regulations. Skill in using financial software systems and Microsoft Office applications, especially Excel. Strong attention to detail and accuracy in numerical data entry. Ability to create, document, interpret and apply established financial processes and procedures. Ability to communicate effectively, both orally and in writing, with staff, vendors, and auditors. Ability to maintain confidentiality and handle sensitive information with discretion. Strong organizational and time management skills to meet deadlines and handle multiple priorities.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is of medium physical rigor which would require the ability to exert up to 50 pounds of force occasionally and 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Walking to different work areas on the same floor is also required. Eye, hand, foot coordination to use a computer and office equipment, hearing and talking in order to communicate with coworkers and vendors, sitting in order to use a computer, near visual acuity in order to use a computer and examine incoming library materials.
ESSENTIAL FUNCTIONS
Accounts Payable Processing:
Reviews, verifies, and processes vendor invoices and purchase orders through LOGOs system, and supporting documentation for accuracy, appropriate authorization, and budget availability. Prepares payment batches and issues vendor payments by check, ACH, or other approved methods. Maintains organized accounts payable files and electronic records to ensure accuracy and audit readiness. Sends invoices to the City of Shreveport for payment.
Vendor & Account Resolution:
Communicates with vendors and internal departments to resolve billing or payment discrepancies.
Financial Reporting & Compliance:
Prepares expenditure and accounts payable reports as requested. Assists with monthly and year-end closings, including reconciliation of accounts payable transactions. Ensures that all payments comply with Library and City purchasing procedures and financial policies.
Audit Support:
Assists with annual audit preparation by gathering and providing supporting documentation.
Financial Administration & Support:
Supports other financial operations such as vendor file maintenance, vendor insurance certificate maintenance, and related administrative tasks.
Professional Development:
Meets quarterly with supervisor for work review meeting and other departmental meetings as required.
Other:
Performs other related duties as required.
PRESENT SCHEDULE
[subject to change without notice] Monday -
Friday:
8:00 a.m. - 4:30 p.m. (with ½ hour unpaid lunch)
APPLICATION DEADLINE
Open until filled
STARTING DATE
Two (2) weeks after selection
BENEFITS
$19.50/hour + some benefits required 12% deductions for all full-time employees for retirement through the city of Shreveport A criminal background check, drug screening, and reference check are part of the pre-hire process. The State of Louisiana Revised Statute 15:587.1.1 requires fingerprinting by local law enforcement and background checks by the Louisiana Bureau of Criminal Identification and Information and these checks will be conducted on a yearly basis for positions which provide outreach to daycare centers. A mandatory full day orientation is part of the new hire process; these orientations are on Tuesdays from 8:30am to 5:00pm. We do not discriminate on the basis of race, ancestry, color, national origin, sex, religion, age, marital status, non-job related physical or mental disability, veterans' status, sexual orientation or gender identity. Our facilities are non-smoking. 06.15.26
