Accounts Payable Specialist

Jobs › Pittsfield, MA › Accounts Payable Specialist City of Pittsfield Accounts Payable Specialist Pittsfield, MA Apply

JOB TITLE

ACCOUNTS

PAYABLE SPECIALIST DEPARTMENT

FINANCE & ADMINISTRATION-ACCOUNTING

OFFICE EMPLOYMENT TYPE

FULL-TIME/NON-EXEMPT

UNION/NON-UNION

SUPERVISORY

AND PROFESSIONAL

The Department of Finance and Administration\'s Accounting Office is seeking a qualified individual for the position of Accounts Payable Specialist. Summary of duties include invoice entry and account maintenance work requiring knowledge of basic accounting and auditing principles, and familiarity with governmental accounting procedures. The successful candidate must possess solid accounting skills with knowledge of computerized accounting systems and familiar with data entry procedures, with strong attention to detail and accuracy in work produced. Applicant should possess reasonable speed in the operation of a keyboard and calculator and interact with other City departments and its employees in an upbeat and courteous manner. We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships. We strongly encourage people of color, people with disabilities, LGBTQ+ individuals, and people from other underrepresented groups to apply for our open positions

• recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service.

RESPONSIBILITIES

• Answer questions from vendors and departments, or direct to appropriate party.
• Audit invoices/vouchers/batches submitted for payment for accuracy; verify bills against purchase orders, vendor numbers and general ledger accounts; process vouchers/batches for payments.
• Audit Turnovers/Cash receipts.
• Process personal reimbursements (i.e., travel, union allowances, tuition reimbursements, etc.)
• Process voided checks; reissue checks, as needed.
• Process department purchase requisitions; prepare vouchers for payment, as needed.
• Assign vendor numbers and batch numbers; maintain schedule of payments.
• Filing, managing spreadsheets, and assisting with Annual Audit.
• Performs other duties as assigned or required.

QUALIFICATIONS

• High school diploma or equivalent required; advanced educational training in the field of accounting and/or finance is preferred.
• Computer experience required in MS Excel and Word, and data entry on main frame systems. Previous experience with MUNIS software preferred.
• Office equipment experience (i.e., copier, adding machine, calculator, etc.)
• Basic knowledge of accounting principles required; experience in municipal accounting is preferred.
• Ability to establish and maintain a cooperative working relationship with other employees and the public; must have strong interpersonal skills.
• Ability to exercise sound judgment and discretion when applying and interpreting departmental policies and procedures; Possesses the ability to accept responsibility and work efficiently without constant supervision. HOURS Monday
• Friday, 35 hours per week 8:30am
• 4:00pm SALARY Starting rate \$18.93
• \$20.

08 per hour Annual increases up to \$27.80 per hour

APPLICATION DEADLINE

Wednesday, May 13, 2026 @ 4:00PM Active Filters Accounts Payable Specialist Pittsfield, MA Clear All Apply