Accounts Payable Specialist Lead

The Accounts Payable (AP) Specialist Lead is responsible for overseeing and leading the accounts payable function, ensuring accurate and timely processing of vendor invoices, payments, and expense reporting in compliance with company policies. This role combines hands-on AP responsibilities with leadership duties, serving as a mentor and resource for the AP team. The AP Specialist Lead will collaborate cross-functionally to ensure strong vendor relationships, optimize cash management, and drive process improvements across the procure-to-pay cycle.

MINIMUM KNOWLEDGE, EDUCATION AND SKILL REQUIREMENTS

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• 5+ years of experience in accounts payable, with at least 2 years in a senior or lead role
• Proficiency in ERP systems (Oracle preferred) and strong knowledge of AP processes
• Strong understanding of accounting principles and AP best practices
• Excellent organizational, analytical, and communication skills
• Proven ability to lead and mentor a team
• High attention to detail and accuracy
• Ability to manage multiple priorities and deadlines in a fast-paced environment

Preferred Qualifications:

• Experience in process improvement or automation initiatives
• Knowledge of procurement-to-pay (P2P) processes
• Experience with vendor management and contract terms

DUTIES AND RESPONSIBILITIES 1.

Accounts Payable Operations

• Oversee the processing of vendor invoices, ensuring accuracy, proper coding, and timely entry into the system
• Submit payment cycles, including checks, ACH, and wire transfers, ensuring adherence to payment terms
• Review and approve invoices and expense reports
• Perform account reconciliations, including vendor statements, and resolve discrepancies
• Ensure compliance with company policies, internal controls, and approval workflows 2. Leadership and Team Support
• Serve as the primary point of contact for the AP team, providing guidance, training, and support
• Act as a subject matter expert for escalated AP issues and complex transactions
• Support team development through coaching 3. Data Analysis and Reporting
• Monitor AP metrics such as invoice cycle time, aging, and payment accuracy
• Prepare reports on AP performance, cash disbursements, and liabilities
• Support month-end and year-end close processes
• Assist with audit requests and documentation for internal and external audits 4. Vendor Relationship Management
• Build and maintain strong relationships with vendors to ensure timely and accurate payments
• Address vendor inquiries and resolve disputes efficiently
• Partner with procurement and operations teams to ensure alignment on purchasing and payment processes
• Ensure proper vendor setup, including compliance with tax documentation (e.g., W-9, 1099 reporting) 5. Process Improvement and Compliance
• Identify and implement opportunities to streamline AP workflows and improve efficiency
• Support or lead AP-related system implementations, upgrades, or automation initiatives
• Ensure adherence to company policies, accounting standards, and regulatory requirements
• Maintain strong internal controls to mitigate risk and prevent fraud
• Other duties consistent with the general nature and focus of the position and/or the goals and objectives of the department may be assigned By applying to this job and providing your mobile number, you are agreeing to receive an initial text from Flexcon, which you will have the ability to opt out of upon receipt.

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