Accounting Specialist, Service

Accounting Specialist, Service J.C. Cannistraro

LLC - 3.5

Waltham, MA Job Details Full-time 23 hours ago Qualifications Customer inquiry handling Full Job Description About J.C. Cannistraro Cannistraro is a third-generation, family-owned mechanical construction firm delivering integrated Plumbing, HVAC, Fire Protection, Special Hazards, and Facilities Services solutions for complex commercial and institutional projects throughout New England. For more than 60 years, Cannistraro has combined deep field expertise with cutting-edge construction technology — leveraging advanced Building Information Modeling (BIM), in-house fabrication through its Fabrication, Industry & Design (FID) Shop, prefabrication strategies, and modular construction to drive efficiency, safety, and project excellence. About the Accounting Specialist We're looking for an Accounting Specialist to join our Service Group—a key player in ensuring smooth financial operations and exceptional client support. The Accounting Specialist will play a key role in supporting the financial operations of the Service Group. The primary responsibilities include daily customer invoicing, accounts payable approvals, assistance with payroll processes, and customer communication regarding invoice status and payments. This role requires strong attention to detail, the ability to manage multiple tasks, and effective communication with internal and external stakeholders.

Key Responsibilities:

Daily Customer Invoicing:

Generate and process customer invoices through ServiceTrade software for completed maintenance and service work. Ensure accuracy in invoicing, including appropriate documentation and compliance with customer contracts.

Accounts Payable Approvals:

Review and approve daily accounts payable for vendor invoices related to the Service Group. Ensure accurate coding and documentation for all payments.

Payroll Assistance:

Assist in the preparation and processing of payroll for service technicians and administrative staff, ensuring timely and accurate submissions.

Customer Communication:

Communicate with customers regarding the status of open invoices, providing updates on billing and payment schedules. Follow up on outstanding payments and address customer inquiries or issues related to invoicing. Collaborate with the accounting team to reconcile discrepancies in accounts receivable and accounts payable.

Process Improvement:

Identify and suggest improvements to streamline invoicing, accounts payable, and payroll processes.

Qualifications:

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. 2+ years of accounting experience, preferably in the service or construction industry. Experience with invoicing software (ServiceTrade experience a plus). Strong knowledge of accounts payable and payroll processes. Proficiency in Microsoft Office Suite, particularly Excel. Excellent communication skills, both written and verbal. Strong organizational skills with the ability to manage multiple tasks and deadlines.

Key Competencies:

Attention to detail and accuracy. Strong problem-solving abilities. Customer service orientation. Team player with the ability to collaborate across departments. Ready to Make an Impact? If you're ready to bring your expertise and passion for accounting to a financial operations role, we encourage you to apply!