Accounts Payable Specialist - Hybrid

Accounts Payable Specialist We are seeking a detail-oriented and organized Accounts Payable Specialist to join a fast-paced accounting team. This role is responsible for the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices while maintaining strong internal and external relationships. Key Responsibilities Process weekly accounts payable, including preparation of payment packets and digitization of supporting documentation Compile, review, and sort vendor invoices, purchase orders, expense reports, and other supporting documents Match invoices to purchase orders and receiving reports; verify accuracy of quantities and pricing Enter vendor invoices into the accounting system and assign appropriate payment dates Code expenses to predefined general ledger (GL) accounts Track vendor payments and consolidate invoices into the payables module Follow up with vendors to obtain missing invoices and reduce uninvoiced PO balances Investigate and resolve invoice discrepancies in collaboration with purchasing, warehouse, and other internal stakeholders Prepare weekly voucher reports and reconcile invoice details, including discounts and payment amounts Administer weekly check and ACH payment runs Print checks, match invoices, attach supporting documentation, and route for approval Maintain organized filing systems for invoices, payment records, and vendor documentation Distribute and reconcile petty cash while maintaining accurate records Support ad hoc projects and special requests as needed Identify and recommend accounts payable process improvements and best practices Qualifications 2+ years of accounts payable or general accounting experience Strong understanding of full-cycle AP processes, including invoice matching and payment processing Experience working with purchase orders and high-volume invoice processing Familiarity with accounting systems and ERP platforms Proficiency in Microsoft Excel and general computer skills Strong attention to detail and accuracy Excellent organizational and time management skills Ability to communicate effectively with vendors and internal teams Problem-solving mindset with the ability to handle discrepancies independently and collaboratively Preferred Qualifications Experience in a high-volume, multi-location environment Exposure to automated AP systems or invoice processing tools Demonstrated ability to improve processes or implement best practices within AP #IND4