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Accounting Specialist
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Robert Half
Columbia Heights, MN (In Person)
Full-Time
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Job Description
Description We are looking for an Accounting Specialist to support core financial activities for a long-term contract opportunity based in Columbia Heights, Minnesota. This position will contribute to day-to-day accounting accuracy by handling payables, receivables, billing, and account reconciliation while helping maintain organized financial records. The role is well suited for someone who is comfortable managing recurring transactions, reviewing contract terms for billing purposes, and working across multiple accounting systems with a high degree of precision.
Responsibilities:
- Enter and process vendor invoices promptly and accurately, resolving discrepancies so payments can be completed without delay.
- Manage a steady weekly flow of invoices while maintaining organized records and consistent processing timelines.
- Update cost classifications and prepare recurring Excel-based reports to support billing oversight and expense tracking.
- Examine contract terms to identify chargeable items and applicable costs, ensuring invoices reflect the correct billable amounts.
- Assist with accounts receivable activities, including issuing invoices, monitoring outstanding balances, and following up on payments through online collection methods.
- Perform property-related accounting work within Buildium, including tracking receivables and supporting collection efforts.
- Complete account reconciliations and record journal entries to help maintain accurate and current financial data.
- Support general accounting operations across payables, receivables, billing, and collections to keep daily workflows running smoothly. Requirements
- Hands-on experience in accounts payable, accounts receivable, billing, collections, reconciliations, and journal entry preparation.
- Working knowledge of QuickBooks Online, Bill.com, Buildium, and Microsoft Excel in an accounting environment.
- Ability to interpret contract details and apply them accurately to billing and cost tracking activities.
- Strong attention to detail with the ability to maintain accuracy across high-volume transactional work.
- Effective organizational skills and the ability to manage multiple accounting tasks and deadlines simultaneously.
- Familiarity with general accounting processes and financial record maintenance in a fast-paced setting.