Accounting Specialist

Accounting Specialist Confidential Golden Valley, MN Job Details Full-time $75,000 - $85,000 a year 23 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Employee assistance program 401(k) matching Employee discount Professional development assistance Life insurance Qualifications Accounting systems Customer communication Teamwork Microsoft Excel Process improvement Administrative experience Paychex Sage 50 Accounting Time management Full Job Description Accounting Specialist Job Description Position Overview The Accounting Specialist supports the Accounting & HR Manager in executing the day-to-day accounting, billing, and administrative functions of the company. This role is responsible for accurate data entry, maintaining financial records, processing transactions, and assisting in financial reporting and compliance activities. The Accounting Specialist plays a critical role in ensuring timely and accurate accounting operations by supporting Accounts Receivable, Accounts Payable, Payroll processing, General Ledger activities, and Construction Billing requirements. This position works closely with internal teams and customers to ensure documentation, communication, and deliverables are completed on time and with a high level of accuracy. A strong emphasis is placed on organization, attention to detail, responsiveness, and continuous improvement of processes and systems.

Reports to:

Accounting & HR Manager Outputs:

Accurate financial records, timely transaction processing, and support of departmental KPIs Key Responsibilities Accounting Support Accounts Receivable Assist in preparing and issuing customer invoices, pay applications, schedule of values, and credit memos Record and process incoming payments (checks, credit cards, electronic payments) Maintain organized electronic filing systems for invoices and payments Assist in maintaining aged AR reports and tracking outstanding balances Support follow-up communications on past due accounts Accounts Payable Enter vendor invoices into the accounting system with accuracy and timeliness Assist in processing vendor payments and disbursements Help resolve vendor discrepancies in coordination with the Accounting & HR Manager Maintain organized filing systems for vendor documentation Payroll Support Assist with biweekly time tracking and data entry using Paychex Flex Support payroll processing and reconciliation of payroll reports Assist in preparing payroll journal entries for the General Ledger Cash Management Support daily or weekly bank deposit processing Assist with petty cash tracking and reconciliation Maintain records of daily financial activity and ensure alignment with accounting systems General Ledger Assist with reconciliation of Accounts Receivable, Accounts Payable, and cash balances Support month-end closing activities and report preparation Maintain organized records to support financial reporting and audits Construction Billing & Compliance Support Billing & Invoicing Assist in preparing construction billing documents in accordance with contract requirements Support invoice submission using AIA forms and other required formats Track billing statuses and maintain records of submitted invoices Lien Waivers & Compliance Assist in preparing and tracking lien waivers (conditional and unconditional) Maintain documentation related to contract compliance, billing, and retainage Accounts Receivable & Collections Support monitoring of accounts receivable aging reports Assist with customer communications regarding billing and payment status Help maintain accurate and professional records of all billing and collections activity Financial & Contract Support Maintain organized project billing documentation for reporting and audit purposes Assist with reconciliations and reporting related to project financials Support process improvements in billing and compliance workflows Administrative Support Insurance & Compliance Assist in maintaining company licenses, renewals, and compliance documentation Support payroll audits and insurance recordkeeping as directed Team & Operational Support Support department goals, initiatives, and continuous improvement efforts Maintain accurate records, spreadsheets, and internal documentation Assist with mail distribution and general administrative tasks as needed Maintain organization of department tools, systems, and files Collaborate with team members to ensure timely completion of deliverables Stay aligned with company safety procedures and internal processes Provide support across accounting and administrative functions as requested Other duties as assigned Attributes & Skills for Success Strong attention to detail and accuracy Solid organizational and time management skills Basic accounting knowledge and financial aptitude Proficiency in data entry and ERP/accounting systems (Sage preferred) Strong communication and interpersonal skills Ability to follow processes and work both independently and within a team Proficiency in Microsoft Excel and general business software High level of integrity, professionalism, and accountability Commitment to company values:

Determination, Respect, Integrity, Teamwork, Growth Job Type:

Full-time Pay:

$75,000.00 - $85,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Professional development assistance Application Question(s): What is your best practice for completing

AIA G702?

What is your best practice for completing Schedule of Values?

Experience:

Contract Billing:

5 years (Required)

Textura:

3 years (Preferred) Sage 50

Accounting:

5 years (Required)

Paychex Flex:

5 years (Required) Ability to

Commute:

Golden Valley, MN 55427 (Required) Ability to

Relocate:

Golden Valley, MN 55427: Relocate before starting work (Required)

Work Location:

In person