AP Specialist

ACCOUNTS PAYABLE SPECIALIST

Position Summary:

The accounts payable specialist is responsible for all aspects regarding payables necessary for the basic operation of the Company.

RESPONSIBILITIES

: Full cycle accounts payable processing and payment activity Process incoming vendor bills, loan statements, rent, intercompany activity and other vendor related activity in compliance with financial policies and procedures Retrieve and process vendor bills from various vendor sites in compliance with financial policies and procedures Process monthly expense reporting from bank for employees to complete expense reports and internally process the remaining amounts for the monthly credit card activity Follow established procedures for processing weekly vendor payments in all forms (ACH, credit card, checks, etc.) including uploads of positive pay files to the bank Record Stripe CC activity for customer payments for all companies Reconcile the accounts payable to ensure that all payments are accounted for and properly posted Review vendor statements and communicate with vendors on a routine basis to ensure all vendor bills are being processed timely. Respond to all vendor inquiries in a timely manner Maintain vendor master data including W-4 documents and process and file annual 1099 reporting for all companies Complete monthly sales tax return filings for all companies as required Compute and process monthly revenue for certain landfill customers Compute and process the quarterly revenue share for customers Compute and record intercompany transactions for Top Soil and Clean Fill Tipping as required Maintain COAM reporting in Quickbooks and process transactions for AP and AR as required Process AR Credit applications and provide for approval. Some customer master is required Assist with AR as needed during busy season, time off and close Assist CFO and Accountant as necessary

MINIMUM REQUIRED SKILLS AND EXPERIENCE

Minimum of three years in Accounts Payable Proficiency with NetSuite (or other ERP) , MS Word, Excel and Outlook. Strong analytical skills with attention to detail and accuracy are crucial for success in this role. Excellent written and verbal communication skills. Strong customer service and interpersonal skills. Focus on team work is essential.