Responsibilities:

Process vendor invoices from receipt through final entry, ensuring documentation is complete and transactions are recorded accurately.
Assign proper general ledger codes and verify charges before submitting items for payment.
Manage recurring and scheduled payment activity, including ACH transactions and routine check disbursements.
Prepare and execute check runs while confirming approvals, payment details, and due dates are aligned.
Reconcile accounts payable records and investigate discrepancies with vendors or internal stakeholders to resolve issues promptly.
Maintain organized invoice and payment files within QuickBooks Online and support efficient recordkeeping practices.
Communicate with vendors regarding payment status, invoice questions, and account updates clearly and courteously.
Assist with invoicing-related tasks and provide general support to the accounting function as needed.

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