Job Description
Exceptional Children's Administrative Financial Assistant Hoke County Schools HCS Exceptional Children - Raeford, North Carolina Open in Google Maps This job is also posted in Hoke County Schools , and
North Carolina School Jobs Job Details Job ID:
5736937 Application Deadline:
Posted until filled Posted:
Yesterday Starting Date:
To Be Determined Job Description Exceptional Children's Administrative Financial Assistant Exceptional Children's Department Reports To:
Director of Exceptional Children Job Summary:
The Administrative Financial Assistant for the Exceptional Children's Department provides financial, clerical, and administrative support to ensure the efficient operation of the department. This position assists with purchasing, payroll processes, inventory, compliance documentation, and coordination of department activities while maintaining confidentiality and professionalism. This responsibility includes working alongside the Administrative Assistant who is responsible for grants, all EC budgets, contracts, and other financial-related tasks. Assist with other duties as needed under the direction of the EC Director. Essential Duties and Responsibilities:
Financial Responsibilities Process purchase orders, invoices, and reimbursements for the EC Department Process timesheets, leave forms, and payroll-related documentation Coordinate mileage reimbursement submissions Administrative Responsibilities Provide clerical and organizational support to the EC Director and Program Specialists Maintain confidential student and departmental records Process inventory Coordinate office communications and maintain accurate files Attend bookkeeper meetings Collaborate with the Chief Finance Officer and the finance department Compliance & Data Support Assist with ECATS-related support and documentation as needed Monitor deadlines and ensure required reports are submitted in a timely manner Support compliance activities related to state and federal EC requirements Event & Program Support Assist with planning and coordination of EC events and activities, including Special Olympics Create event materials such as badges, heat sheets, and registration documents Coordinate logistics and communication for department initiatives Qualifications:
Minimum of an Associate's degree in business administration, accounting, office administration, or related field preferred Experience with financial procedures and office management Strong organizational, communication, and technology skills Ability to maintain confidentiality and work collaboratively with staff and administrators Experience in public education or Exceptional Children's programs preferred Physical and Cognitive Requirements:
The major physical and cognitive requirements listed below are applicable to the EC Administrative Assistant within the Exceptional Children Program of Hoke County Schools. Work in this classification is considered light physical work, requiring occasional exertion of up to 20 pounds of force and frequent or constant exertion of a negligible amount of force to move objects. Must be able to : Prepare, read and comprehend a variety of job-related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the job Understand and conform to all rules of punctuation, grammar, diction and style Speak to individuals or groups of people with poise, voice control and confidence Respond adequately to inquiries or complaints Write using standard convention in all languages required by the job Apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions Apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form Communicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (telephone, braille) Use/interpret job related terminology, mathematical formulas and functions effectively and efficiently Deal with people beyond giving and receiving instructions Perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations Be sensitive to cultural differences among individuals and groups of persons Operate a motor vehicle Operate/Use a variety of automated office machines and other job specific office equipment Knowledge, Skills, and Abilities:
Knowledge of office management and financial procedures Ability to prioritize multiple tasks and meet deadlines Strong attention to detail and accuracy Effective interpersonal and customer service skills Ability to work productively and cooperatively with supervisors, employees and external contacts. Understands software applications such as Excel and other software used by the office. (Proficient in Excel is a requirement). Terms of Employment:
12-Month Position Salary range $3300 to $3800 monthly based on experience Evaluation:
Performance will be evaluated in accordance with district policies and procedures. Position Type:
Full-Time Salary:
$3,300 to $3,800 Per Month Job Categories:
Administration > Business/Finance Support Staff > Accounting/Bookkeeping Job Requirements Contact Information Cariss McLeod , Director of Exceptional Children HCS Exceptional Children Phone:
910-875-8009 Email:
cariss.mcleod@hcs.k12.nc.us Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.
