Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and vendor payment activities for a contract remote position. This role is ideal for someone who brings strong attention to detail, sound judgment when reviewing charges, and a consistent approach to maintaining accurate financial records. The selected candidate will work closely with internal teams and external vendors to keep accounts payable operations organized, compliant, and responsive.

Responsibilities:

• Review invoices carefully, identify irregular charges or pricing concerns, and ensure submitted expenses are appropriate before processing.
• Manage invoice entry, including account coding, routing for approval, and verification of policy adherence.
• Ability to handle 1,500-2,000 invoices a month.
• Examine purchase orders in Procurify and confirm receipt of goods or services before matching and processing associated invoices.
• Carry out vendor payments internally and through external vendor portals with accuracy and timeliness.
• Reconcile accounts payable card activity and address outstanding items to maintain clean records.
• Compare vendor statements against internal records, investigate discrepancies, and resolve payment or balance issues promptly.
• Set up new vendors by collecting required documentation and establishing accurate records in Ramp and Microsoft Business Central.
• Provide attentive support to employees, suppliers, and other stakeholders while handling accounts payable questions and follow-up items.
• Partner with team members to develop clear documentation that standardizes accounts payable procedures and workflows.