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RH
Robert Half
Bookkeeper
Career Insights for Bookkeeper (General)
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Based on New Jersey data
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What they do
A Bookkeeper keeps records of accounts and manages day to day financial recordkeeping. Works for a business or provides bookkeeping services for several smaller organizations or individuals. May be supervised by an accountant. Provides information for financial statements and tax reports completed by an accountant.
$52,642 / year median in New Jersey
-11% projected decline
Job Description
We are seeking a detail-oriented Bookkeeper to support the day-to-day accounting operations of a growing organization. This role will be responsible for handling both Accounts Payable and Accounts Receivable functions, ensuring invoices, payments, collections, and financial records are processed accurately and in a timely manner.
The ideal candidate will have strong organizational skills, excellent attention to detail, and experience working in a fast-paced environment. Construction industry experience is highly preferred, along with knowledge of AIA Billing and Foundation Software.
ResponsibilitiesProcess vendor invoices, verify approvals, code expenses, and prepare payments accurately and on time.
Maintain accounts payable records and assist with vendor inquiries and payment discrepancies.
Generate customer invoices based on contracts, project activity, and billing schedules.
Monitor accounts receivable aging and follow up on outstanding balances to support timely collections.
Process approved change orders and ensure updates are accurately reflected in billing and accounting records.
Reconcile customer and vendor accounts and investigate discrepancies as needed.
Manage accounting-related email communications and respond to inquiries promptly.
Maintain vendor records, including W-9s and compliance documentation.
Assist with 1099 preparation and year-end reporting requirements.
Support month-end accounting activities and maintain accurate financial records.
Work closely with project managers and internal teams to ensure accurate billing and payment processing.
Qualifications3+ years of bookkeeping, accounts payable, accounts receivable, or general accounting experience.
Construction industry experience strongly preferred.
Experience with AIA Billing required or highly preferred.
Experience using Foundation Software preferred.
Proficiency with Microsoft Excel and accounting software.
Strong understanding of AP, AR, invoicing, collections, and reconciliations.
Knowledge of vendor management and 1099 reporting.
Ability to prioritize multiple tasks and meet deadlines.
The ideal candidate will have strong organizational skills, excellent attention to detail, and experience working in a fast-paced environment. Construction industry experience is highly preferred, along with knowledge of AIA Billing and Foundation Software.
ResponsibilitiesProcess vendor invoices, verify approvals, code expenses, and prepare payments accurately and on time.
Maintain accounts payable records and assist with vendor inquiries and payment discrepancies.
Generate customer invoices based on contracts, project activity, and billing schedules.
Monitor accounts receivable aging and follow up on outstanding balances to support timely collections.
Process approved change orders and ensure updates are accurately reflected in billing and accounting records.
Reconcile customer and vendor accounts and investigate discrepancies as needed.
Manage accounting-related email communications and respond to inquiries promptly.
Maintain vendor records, including W-9s and compliance documentation.
Assist with 1099 preparation and year-end reporting requirements.
Support month-end accounting activities and maintain accurate financial records.
Work closely with project managers and internal teams to ensure accurate billing and payment processing.
Qualifications3+ years of bookkeeping, accounts payable, accounts receivable, or general accounting experience.
Construction industry experience strongly preferred.
Experience with AIA Billing required or highly preferred.
Experience using Foundation Software preferred.
Proficiency with Microsoft Excel and accounting software.
Strong understanding of AP, AR, invoicing, collections, and reconciliations.
Knowledge of vendor management and 1099 reporting.
Ability to prioritize multiple tasks and meet deadlines.