Accounts Receivable Administrator

We are looking for an Accounts Receivable Administrator to support financial operations for a manufacturing organization. This position is ideal for someone who can manage invoice-related transactions, maintain accurate records, and collaborate effectively with internal teams and external partners. The role requires strong accounting judgment, consistent follow-through, and the ability to keep pace with recurring deadlines while ensuring accuracy across receivables and related reconciliations.

Responsibilities:

• Review transaction documentation and validate supporting records to ensure entries are accurate, complete, and properly authorized.
• Process time-sensitive payments and specialized transactions, including international activity, while maintaining compliance with internal controls.
• Prepare and execute scheduled payment cycles and confirm that disbursements are completed on time.
• Handle recurring facility and service invoices, record necessary accruals, and verify correct account coding before posting.
• Create and maintain vendor and employee records in the system, ensuring information is current and properly documented.
• Reconcile trade and intercompany balances, investigate variances, and resolve outstanding items in a timely manner.
• Monitor unreconciled received-not-vouchered activity and follow up on discrepancies to support accurate period-end reporting.
• Organize invoice and payment documentation, evaluate credit-related account activity, and escalate higher-risk issues to management when needed.
• Research billing or payment inconsistencies and work with internal stakeholders, vendors, and customers to bring accounts to resolution.