Part-Time Administrative Assistant & Bookkeeper

Part-Time Administrative Assistant & Bookkeeper Beyond Media Global LLC - New Jersey - 3.0 Paramus, NJ Job Details Part-time $20 - $30 an hour 7 hours ago Benefits Paid holidays Health insurance 401(k) Paid time off Employee assistance program Professional development assistance Flexible schedule Paid sick time Qualifications Confidential information handling Google Sheets Executive administrative support Attention to detail Zoho Business Associate's degree Accounting Full Job Description About the Role Beyond Media Global is an award-winning, full-stack digital and experiential agency, and we're looking for a detail-oriented, reliable Administrative Assistant & Bookkeeper to keep our day-to-day operations and finances running smoothly. This is a part-time role ideal for someone equally comfortable managing the books and handling the administrative tasks that keep a busy agency organized. You'll work closely with leadership and have visibility into both the financial and operational sides of the company. Bookkeeping Responsibilities Maintain accurate, up-to-date financial records in Zoho Books Manage accounts payable and accounts receivable, including client invoicing and vendor payments Perform monthly bank and credit card reconciliations Record, categorize, and track expenses and income Track project-based billing and retainers, and monitor outstanding balances Prepare contractor/freelancer paperwork and issue 1099s; maintain W-9s on file Assist with payroll processing and coordination [via your payroll platform] Generate monthly and quarterly financial summaries for leadership Organize and prepare documentation for the company's CPA at tax time Support sales tax tracking and filings, if applicable Administrative Responsibilities Provide general office and administrative support to leadership Manage scheduling, correspondence, and follow-ups Maintain organized digital files, records, and documentation Coordinate with vendors, clients, and contractors as needed Track subscriptions, renewals, and office supplies Assist with onboarding paperwork and basic HR recordkeeping Keep CRM and internal trackers current and accurate Qualifications 2+ years of bookkeeping experience (agency, media, or project-based business a plus) Proficiency in Zoho Books and strong Excel / Google Sheets skills Solid understanding of AP/AR, reconciliations, and basic accounting principles Highly organized with excellent attention to detail and accuracy Discretion and professionalism handling confidential financial information Strong written and verbal communication skills Ability to work independently and manage time effectively in a part-time capacity Associate's or Bachelor's degree in Accounting, Business, or related field preferred Nice to Have Familiarity with the broader Zoho ecosystem (Zoho CRM, Zoho Expense, Zoho Payroll) Tech Saavy Loves NJ Familiarity with media, marketing, or creative agency operations Experience with payroll platforms and expense-management tools

Compensation & Benefits Pay:

$20-$30 per hour, commensurate with experience 401(k) retirement plan Paid time off and paid sick leave Paid holidays Hybrid schedule: 2 days per week on-site at our Paramus, NJ office

Pay:

$20.00 - $30.00 per hour

Benefits:

Employee assistance program Flexible schedule Health insurance Paid time off Professional development assistance

Work Location:

In person