Responsibilities:

Manage day-to-day financial entries across accounting platforms such as QuickBooks, Great Plains, Kivu, and Authorize.net while maintaining accurate and complete records.
Reconcile bank accounts, credit card activity, and posted deposits to ensure balances are correct and customer payments are applied properly.
Oversee accounts payable and accounts receivable functions, including invoice preparation, payment processing, collections follow-up, and monthly customer statements.
Maintain the general ledger by recording journal entries, reviewing account activity, and supporting the preparation of routine financial documentation.
Assist with payroll-related tasks, commission tracking, tax documentation, and year-end reporting activities, including issuing 1099 forms.
Prepare financial reports such as profit and loss statements and balance sheets to support operational and leadership review.
Support audit readiness and compliance efforts, including documentation needed for annual insurance and New Jersey state reviews.
Set up and maintain customer and vendor records, process credit card and ACH transactions, and establish new customer profiles in payment systems.
Monitor cash movement, budget activity, inventory-related records, and purchase order documentation to help maintain organized financial operations.

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