Accounting Specialist (AP/ AR/ Invoicing)- Fulltime Permanent-Locals Only

Job Title:

Accounting Specialist (AP/ AR/ Invoicing)

Location:

Ridgewood, NJ ( 5 days Onsite )

Employment Type:

Permanent full-time

Company Overview:

We are seeking a skilled and detail-oriented Accounting Specialist to manage invoicing, accounts payable (AP), and accounts receivable (AR) functions. This role is critical to maintaining accurate financial records and ensuring smooth day-to-day accounting operations.

Key Responsibilities:

Invoicing & Revenue Tracking Generate and send tenant rent invoices, lease charges, and other billables Track incoming payments and apply to the correct accounts Coordinate with property managers to ensure timely rent collection and lease compliance Accounts Receivable (AR) Monitor and follow up on outstanding tenant payments Maintain AR aging reports and escalate overdue accounts as needed Work with tenants on payment plans or dispute resolution Accounts Payable (AP) Review and process vendor invoices, utility bills, maintenance charges, and contractor payments Ensure all AP transactions are recorded accurately and paid on time Reconcile vendor statements and resolve discrepancies Reporting & Reconciliation Reconcile bank accounts and prepare monthly financial summaries Assist in budgeting, forecasting, and cash flow management Support monthly, quarterly, and year-end close processes

Qualifications:

Bachelor s degree in accounting, Finance, or a related field. 7+ years of accounting experience. Experience with U.S. accounting standards (GAAP) Proficiency in accounting software such as QuickBooks , Yardi , AppFolio , or similar platforms Strong Excel skills (pivot tables, VLOOKUP, etc.) Excellent communication, organizational, and problem-solving skills Ability to handle sensitive information with integrity and confidentiality