Accounts Payable Specialist

Job Description:

Accounts Payable Specialist Reports To:

Financial Controller Position Summary :

The Accounts Payable Specialist is responsible for processing and managing the company's accounts payable function in an accurate, timely, and efficient manner. This role ensures vendor invoices are properly reviewed, approved, coded, and paid while maintaining strong internal controls and positive vendor relationships. Key Responsibilities Invoice Processing Review, verify, and process vendor invoices for accuracy, proper approval, and coding. Match invoices to purchase orders, receipts, and supporting documentation. Enter invoices into the accounting/ERP system accurately and timely. Resolve discrepancies related to pricing, quantities, or missing documentation. Payment Processing Prepare weekly check runs, ACH payments, wire transfers, and other disbursements. Ensure payments are made according to agreed payment terms. Monitor due dates and take advantage of available discounts when appropriate. Maintain accurate payment records and supporting files. Vendor Management Respond to vendor inquiries regarding invoices, payments, and account status. Reconcile vendor statements and resolve outstanding issues. Maintain vendor files, W-9 forms, and banking details. Assist with onboarding new vendors and verifying required documentation. Reconciliations & Reporting Reconcile AP subledger to the general ledger. Assist with month-end close activities, including accruals and AP aging review. Prepare reports related to payables, cash requirements, and outstanding liabilities. Support audit requests by providing documentation and schedules. Compliance & Controls Follow company policies and internal controls related to purchasing and payments. Help ensure compliance with tax reporting requirements, including 1099 preparation. Maintain confidentiality of financial and vendor information. Identify process improvement opportunities within the AP function. Qualifications Education High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. Experience 2+ years of accounts payable or general accounting experience preferred. Experience with ERP/accounting systems preferred. Experience in manufacturing, distribution, or high-volume invoice environments is a plus. Skills Strong attention to detail and accuracy. Good organizational and time-management skills. Basic to intermediate Excel skills. Strong communication and customer service skills. Ability to prioritize tasks and meet deadlines. Problem-solving skills with the ability to research discrepancies.

Budget:

$22-$26 per hour, depending on experience