Accounts Payable

TITLE:

ACCOUNTS PAYABLE/ADMINISTRATIVE ASSISTANT QUALIFICATIONS

1. High school diploma with knowledge of basic computer applications -word processing, spreadsheet, and database management. 2. Strong analytical, communication, and human relations skills. 3. Ability to proofread and correct own work. 4. Possess the ability to effectively communicate and maintain a working relationship with all district personnel. 5. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. 6. Required criminal history background check and proof of U.S. citizenship or legal resident alien status. 7. Good moral character.

REPORTS TO

School Business Administrator(s)

PERFORMANCE RESPONSIBILITIES

1. Maintains and updates vendor records. 2. Prepares approved purchase orders and monitors receipt of items ordered. 3. Encumbers orders and prepares checks from approved purchase requisitions, investigating discrepancies and monitoring account codes. 4. Checks bills for correctness, prepares bill list for approval and processes vendor payments. 5. Maintains spreadsheet of utility usage and tuition contracts. 6. Maintains W-9 and business registration files for vendors. 7. Annually reviews files and prepares 1099s. 8. Sorts incoming mail and delivers to appropriate parties within the serviced districts. 9. Prepares bid and quote materials and specifications at the direction of the Business Administrator. 10. Orders supplies for Board office. 11. Performs duties necessary as record keeper for the Student Nutrition Program. Responsibilities include but not limited to: manages application process, prepares and maintains master database for free and reduced applications, and notifies families of status. 12. Assists multiple departments maintaining daily office operations.

TERMS OF EMPLOYMENT

Twelve (12) month year. Salary and work year to be established by the Board of Education.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluating Non-Certificated District Personnel Policy #4215 Gateway Regional Business Services is seeking applicants for full-time, 12-month, accounts payable/administrative assistant. Experience in accounts payable and basic administrative duties is necessary. Salary negotiable with experience. EOE Send letter of interest, resume, and salary requirements to: Mrs. Janice Grassia, School Business Administrator Gateway Regional Board of Education 775 Tanyard Road Woodbury Heights, NJ 08097 Fax (856) 848-2049

Deadline:

June 26, 2026

Pay:

$40,000.00 - $48,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off

Work Location:

In person