Accounts Receivable Specialist

Description We are looking for an experienced Accounts Receivable Specialist to join a dynamic events-focused company in Las Vegas, Nevada. This position plays a key role in keeping billing operations accurate, supporting healthy cash flow, and delivering attentive service to commercial clients. The ideal candidate brings strong business-to-business receivables expertise, confidence working with high-volume accounts, and the ability to manage invoicing and collections in a fast-moving environment.

Responsibilities:

• Prepare and distribute accurate invoices for commercial customers across recurring services, project work, and event-related orders.
• Upload invoices and required backup documents through customer purchasing platforms such as Ariba, Coupa, or comparable portal systems.
• Review billing details against purchase orders, pricing terms, and customer agreements to ensure compliance before submission.
• Record incoming payments from multiple channels, including electronic payments, wires, checks, and customer portal remittances.
• Investigate payment variances, resolve unapplied cash items, and address deductions or partial payments in a timely manner.
• Oversee collection efforts for assigned business accounts while maintaining attentive and service-oriented client communication.
• Monitor outstanding balances, follow up on overdue invoices, and work with customers to support timely payment resolution.
• Maintain aging reports and assist with month-end receivables activities, account reconciliations, and related reporting.
• Identify recurring billing or collection issues and suggest practical improvements that strengthen accuracy and efficiency. Requirements
• At least 3 years of business-to-business accounts receivable experience covering invoicing, cash application, and commercial collections.
• Hands-on experience billing large corporate customers through procurement or purchasing portals such as Ariba, Coupa, Oracle, or similar systems.
• Solid knowledge of purchase orders, contract terms, and standard B2B billing practices.
• Strong attention to detail with the ability to manage multiple accounts, deadlines, and follow-up activities effectively.
• Proficiency with accounting software and Microsoft Excel, along with the ability to learn new financial systems quickly.
• Clear written and verbal communication skills for interacting with customers and internal teams professionally.
• Background in events, rentals, logistics, construction, or another service-driven industry is preferred.

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