Accounts Payable Specialist

Job Overview The AP Vendor Support Associate is responsible for maintaining effective communication and relationships with vendors, ensuring accuracy and efficiency in payment processing, and supporting the Accounts Payable team in achieving timely, accurate, and compliant financial operations. This role serves as the first point of contact for vendor inquiries and plays a critical part in ensuring smooth vendor relations and internal workflow.

Schedule:

Monday-Friday 8 am to 5 pm Key Responsibilities Vendor Communication & Support Serve as the primary point of contact for vendor inquiries regarding invoices, payments, and account status. Provide timely and professional responses to vendor questions and concerns. Maintain accurate and updated records of vendor communication and resolutions. Invoice & Payment Coordination Assist in the review of invoices for accuracy and compliance with company policies. Ensure required documentation (work orders, approvals, receipts, etc.) is submitted to Accounts Payable for timely processing. Coordinate with vendors to resolve discrepancies such as incorrect billing, missing information, or duplicate charges. Collaboration & Internal Support Work closely with the Accounts Payable Manager and AP team to prioritize and resolve outstanding vendor issues. Partner with Procurement, Operations, and other departments to ensure vendor accounts remain current and accurate. Assist in maintaining vendor databases, including mailing addresses, payment methods, and contact details. Process Improvement & Compliance Support continuous improvement efforts to streamline AP workflows and vendor communications. Ensure compliance with company financial policies and procedures. Assist in preparing reports related to vendor activity, outstanding invoices, and payment history. Qualifications High school diploma or equivalent required; associate or bachelor's degree in accounting, Finance, or Business preferred. 1+ years of experience in Accounts Payable, Vendor Relations, or a related administrative/finance role. Strong communication skills (written and verbal) with a customer service-oriented approach. Detail-oriented with strong organizational and problem-solving skills. Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and familiarity with accounting/ERP software (e.g., QuickBooks, NetSuite, SAP). Ability to manage multiple priorities and work in a fast-paced environment. Core Competencies Vendor relationship management Clear and professional communication Problem-solving and conflict resolution Accuracy and attention to detail Team collaboration

Pay:

$25.00 per hour

Work Location:

In person