Bookkeeper/Administrative Assistant USW Folding Box, Corrugated box and Display Workers Local 381 Mineola, NY Job Details Full-time $25.26 - $30.00 an hour 3 days ago Benefits Health insurance Paid time off Qualifications Bilingual Computer operation Spanish Computer literacy Administrative experience Data entry Multi-line phone systems Clerical experience Full Job Description Job Overview We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to contribute to a vibrant workplace environment. Your proactive approach will help maintain efficient workflows, support client interactions, and uphold the high standards of our organization. This paid position offers an exciting opportunity to develop your skills across multiple functions while making a meaningful impact every day. Duties Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations Handle multi-line phone systems with professionalism, providing exceptional customer service and front desk support Maintain organized filing systems for both digital and physical documents, ensuring easy retrieval of information Prepare accurate spreadsheets and reports using Excel Support office management activities such as supply ordering, data entry, proofreading, and document processing Communicate effectively with Union Members and must be bilingual and speak with Spanish with Latino members while demonstrating excellent phone etiquette Perform clerical tasks such as data entry, filing, and document proofreading to ensure accuracy and efficiency Qualifications Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Excel for bookkeeping tasks; familiarity with bookkeeping principles is a plus Excellent computer literacy including Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry skills Strong communication skills with the ability to handle phone communication professionally in a bilingual environment (Spanish/English or other languages) preferred Experience managing multi-line phone systems and front desk responsibilities in a busy office setting Demonstrated ability to multitask effectively while maintaining attention to detail and productivity software proficiency Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required Ability to manage time efficiently, prioritize tasks effectively, and adapt to changing office needs Join us in this engaging role where your organizational prowess and technical skills will thrive! We value dedicated professionals who are eager to support our team's success through excellent administrative practices combined with reliable bookkeeping expertise. This position is paid — an exciting step forward in your career journey!

Pay:

$25.26 - $30.00 per hour

Benefits:

Health insurance Paid time off

Work Location:

In person