AP Representative

Accounts Payable Representative | Valhalla, NY | On-Site | Full-Time | $55-60k About the Role We are seeking a detail-oriented Accounts Payable Representative to own the full vendor A/P relationship for an assigned vendor portfolio. This includes invoice processing, payment scheduling, statement reconciliation, and fraud prevention. This role works cross-functionally with Supply Chain and Receiving and is well-suited for someone who takes pride in accuracy, compliance, and vendor relationships. Key Responsibilities Review all incoming invoices for proper documentation, contract compliance, and required approvals before processing payment. Process check requests and PO-based invoices (both manually and through an imaging/ERP system.) Conduct thorough vendor research (government databases, W-9 collection, etc.) prior to vendor creation or any account changes. Serve as a first line of defense against payment fraud; proactively identify and escalate potential risks. Collaborate with Supply Chain Buyers and Receiving to resolve invoice/PO discrepancies, providing guidance to ensure timely resolution. Analyze invoices to ensure proper coding to accounts and cost centers in accordance with company policy. Verify vendor federal ID numbers, schedule payments, and confirm outstanding credits or memos are applied before disbursement. Reconcile vendor statements monthly, ensuring account balances and transactions are accurate. Build and maintain strong vendor relationships; respond to all vendor inquiries in a professional and timely manner. Maintain organized digital records by scanning, indexing, and linking invoices and supporting documentation. Participate in ERP/system testing, development initiatives, and department projects as needed. Qualifications Minimum of 2 years of full-cycle Accounts Payable experience preferred Associate degree in Finance, Accounting, or a related field preferred Familiarity with ERP and imaging systems; strong proficiency in Microsoft Office Solid understanding of AP controls, vendor compliance, and fraud prevention best practices Strong attention to detail, organizational skills, and the ability to manage a high volume of transactions Excellent communication skills and a collaborative, team-oriented approach EB-1796547997