Accounts Receivable & Collections Specialist

United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property. We're not just building incredible, life-saving products, we're building a culture. From the manufacturing floor to the corporate office, to employees in the field, each and every employee here plays an important role in who we are as a company.

Job Title:

Accounts Receivable & Collections Specialist Summary:

The Accounts Receivable & Collections Specialist is primarily responsible for independently managing the billing, credit, and collections functions as well as proactively contributing to and supporting the day-to-day finance activities as assigned by the Assistant Controller and Controller. This role should also actively participate in transformation initiatives to optimize economics, risk, and efficiency across the business. As an Accounts Receivable & Collections Specialist, a typical day may include:

• Analyzing, evaluating, and monitoring customer credit, recommending appropriate limits and terms, and taking steps to manage credit risk.
• Preparing and setting up new customer line of credit accounts.
• Ensuring all customers have properly documented credit files including W-9's, credit applications, credit agreements, sales tax certificates, D&B reports and other key documents.
• Ensuring customer master files are properly setup in Syteline
• Performing on-going customer analytics, managing relationships and the credit and collections process, while concurrently managing the needs of the business, improving the company's cash flow performance and monitoring accounts for non-payments and / or delayed payments.
• Managing credit & collections function in collaboration with the Assistant Controller and Controller based on authorization levels for key controls and decision points.
• Reviewing, approving, and processing all AR transactions including billing, cash receipts, credit cards, ACH's, wires.
• Investigating short pays and cash application process to ensure accurate AR balances and timely collections.
• Identifying and investigating questionable data and making recommendations to resolve discrepancies utilizing analytical reasoning, available tools, and accounting knowledge.
• Reviewing and coordinating with Customer Service and Finance any credits against AR accounts.
• Proactively managing collections to identify and resolve issues with customers before accounts are past due.
• Managing customer accounts, proactively performing collections activities, making recommendations, when necessary, to place customers on credit hold, increase or decrease credit limits and stop customer shipments.
• Investigating and resolving customer queries in coordination with customer service.

Preparing:

invoices electronically on customer's web site for payment; EFT/ACH authorizations for current and potential customers, and monthly customer account statements, accounts receivable aging reports, and future cash receipts projections.

• Prepare and analyze month end schedules as needed for the close process.
• Proactively identify improvements in various existing financial and accounting processes, conceptualize improvement necessary, and lead improvement projects agreed upon.
• Develop, document, implement, and maintain internal controls
• Identify inadequacies in the analytical framework and recommend improvements.
• Performing other duties as assigned in support of departmental and company objectives.