21st Century Bookkeepers (2) (2627.071)

21st

Century Position Position Title:

21st

Century Program Bookkeeper Hours:

12-18 hours per week Job Summary The 21st Century Program Bookkeeper will support the Program Director by managing all financial and reporting aspects of the 21st Century Community Learning Center (CCLC) program. Responsibilities include creating and maintaining accurate financial records, processing transactions, preparing required reports, and assisting program staff as needed. This position ensures compliance with state, federal, and grant-related financial requirements while maintaining a high level of accuracy and efficiency.

Reports to:

21st Century Program Director Key Responsibilities Financial Management Record and categorize all financial transactions for the program. Reconcile accounts and maintain project-specific balance sheets. Process accounts payable and receivable, including vendor invoices and payroll. Monitor program cash flow and provide regular analysis. Assist in preparing budgets, financial forecasts, and customized financial reports for stakeholders. Compliance & Reporting Generate and analyze EZ Reports to meet grant and program reporting requirements. Ensure compliance with Alabama State Department of Education (ALSDE) grant regulations and prepare required documentation. Maintain digital record-keeping systems to ensure efficient and paperless financial management. Assist with mandatory state monitoring and reporting, ensuring all records are audit-ready. Collaboration & Support Work closely with the Program Director to track expenditures against budgets. Aid program staff by providing financial insights to support decision-making. Identify and resolve discrepancies in financial records promptly. Create flyers and assist with other administrative tasks as needed. Knowledge & Skills Required The ideal candidate will possess the following:

Technical Proficiency:

Advanced Excel skills (e.g., pivot tables, VLOOKUP). Expertise in accounting software, including NextGen, EZ Reports, and cloud-based financial management systems. Familiarity with digital documentation and paperless systems.

Financial Knowledge:

Strong understanding of Generally Accepted Accounting Principles (GAAP) and EDGAR regulations. Knowledge of financial forecasting, budgeting, and compliance with state-specific requirements. Experience with project-specific financial tracking and reporting.

Other Skills:

Exceptional attention to detail and accuracy. Strong analytical skills for interpreting data and providing actionable insights. Effective organizational and communication skills.

Qualifications Education:

Minimum high school diploma required. Preference for candidates with an associate's or bachelor's degree in accounting, finance, or a related field.

Experience & Certifications:

At least 2-3 years of experience in project-based financial management and reporting. Professional certifications such as the Local School Financial Management Certificate Program or Purchasing Certificate Program are preferred.

ADA Requirements Physical & Mental Requirements:

Ability to operate accounting software, including EZ Reports and NextGen, for extended periods. Capability to input financial data accurately and efficiently. Able to remain stationary for prolonged periods while working on digital or paper documentation.

Work Environment:

Flexible, office-based or remote work environment as applicable to program needs.