Job Description
Vance-Granville Community College is where meaningful work meets real community impact. At VGCC, you'll be part of a supportive, mission-driven team dedicated to providing affordable, high-quality education that transforms lives. Your work will help open doors for students, strengthen local communities, and prepare individuals for in-demand careers. Every day offers the chance to see the direct impact of what you do. If you're energized by purpose, collaboration, and making a difference, we invite you to apply. This position performs specialized, detail-oriented accounting work in support of the College's Finance and Business Services operations, with a primary focus on grant-related financial activity. Responsibilities include classifying, posting, reconciling, and summarizing financial transactions associated with federal, state, local, institutional, foundation, and private grant funding. Working under general supervision, this role supports the overall financial integrity of grant accounting processes while assisting with broader departmental functions as needed. As part of a small, collaborative team, the position may also provide support to Student Accounts, including assisting students when necessary. Duties may vary based on departmental priorities and workload distribution. This position reports to the Director of Student Accounts, Accounts Receivable, and Grant Accounting.
Teleworking:
Due to the essential duties of this role, remote or telework arrangements are not offered. Salary:
VGCC considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; and internal peer equity in offer calculations. The following list of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job. Responsible for budgetary control and post award compliance with federal, state, local, sponsor, and college regulations. This includes the preparation and processing of budget adjustments and journal entries, subject to approval by the Director of Student Accounts, Accounts Receivable, and Grant Accounting. Maintain electronic files and reporting deadlines for all grants. Identify grants with indirect cost and match requirements. Maintain shared spreadsheet with the Director of Student Accounts, Accounts Receivable, and Grant Accounting. Manage, monitor, and assist staff with grant intake forms and required documentation. Responsible for invoicing and reconciliation processes related to funding drawdowns from external, federal, and state agencies. Responsible for the monitoring of grant activity including proper budget management and allowable expenses. Reconciles and prepares monthly, quarterly, and annual financial grant reports according to generally accepted accounting procedures. Reviews expenditure reports for grants and reconciles monthly grant reports to funds received. Maintains monthly shared spreadsheets for current, expired, and pending federal, state, local, community college, foundation, and private grants. Coordinates grant review meetings with the Grants Administrator and Director of Student Accounts, Accounts Receivable, and Grant Accounting. Prepares agenda and minutes for the meetings. Assist with grant monitoring and grant audits. Communicate with faculty, staff, and outside contacts to provide financial and accounting information and support as needed. Aid Grant Managers, Grantors, Corporate, and Business contacts. Monitor and establish procedure for grants with salary obligations and send notifications at least three months before a grant ends. Monitor expenses for grants and ensure purchase orders and invoices are received in a timely manner, especially before grants end. Maintaining required documentation. Maintain knowledge of internal control requirements for grants. Prepare state grant reconciliations and other reconciliations as assigned by Director of Student Accounts, Accounts Receivable, and Grant Accounting. Maintain shared reconciliation workbook. Prepare and submit monthly departmental budget reports to the System Office. Assist staff in Student Accounts and the Director during periods of high volume or on an as needed basis. Log checks that come in the mail. Serve as back up to the daily deposit process. Prepare deposit once a week or as needed. Prepare reconciliations for Occupational Extension and Continuing Education grants. Prepare third party overpayment and miscellaneous pass-through reconciliations and resolve errors with AR. Prepare monthly invoices for Early College High Schools in accordance with Memorandums of Understanding. Perform fee calculations every semester. Perform other duties as assigned, including project and committee work. Education and Experience Required :
Candidates must hold an Associate's degree or coursework from a regionally accredited college or university in Accounting, Finance, Business Administration, or related field, Must have one to three years of related experience in a business office environment; or any equivalent combination of training and experience that demonstrates the knowledge, skills, and abilities required to perform the essential job functions in an efficient and effective manner. Proficiency in Microsoft Office including Excel and Word. Must be detail oriented Must be willing and able to learn new processes quickly Must be adaptable to fast paced environment Ability to keep information confidential and secure Ability to work as a team and willingness to assist with team projects Ability to set and adjust priorities as needed Strong Time Management Skills Must be able to work independently Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Education and Experience Preferred :
Previous experience with using Datatel (Colleague) software program. Physical Requirements Light work that includes moving objects up to 30 pounds. Sedentary work that primarily involves sitting/standing.
