Full Charge Bookkeeper

Job DescriptionJob Description We are seeking a highly organized and detail-oriented Full Charge Bookkeeper to manage our daily financial operations and administrative tasks. This role is ideal for a proactive individual with strong QuickBooks skills who can balance financial precision with the operational needs of a busy office. You will be responsible for receivables and payables, financial reporting, and supporting our production team through parts ordering and project tracking. Key Responsibilities Financial Management

QuickBooks Management:

Maintain accurate and up-to-date records of all financial transactions.

• Accounts Payable (AP): Process vendor invoices, verify receipts, and ensure timely payment of bills.
• Accounts Receivable (AR): Generate and send customer invoices, track payments, and perform collections follow-ups as needed.

Financial Reporting:

Prepare and review monthly Profit and Loss (P&L) statements and balance sheets for management review.

Account Reconciliation:

Perform monthly bank and credit card reconciliations to ensure accuracy. Operations & Administration

Parts Ordering:

Research, source, and order parts/materials required for projects; track shipping and manage vendor relationships.

Project Coordination:

Support multiple ongoing projects by maintaining organized digital and physical files.

Invoicing & Billing:

Coordinate with the team to ensure project milestones are billed accurately and on schedule.

Office Support:

Handle general administrative tasks including answering phones, managing correspondence, and maintaining office supplies. Qualifications & Requirements

Software:

Proficiency in QuickBooks (required) and Microsoft Office Suite (especially Excel).

Accounting Knowledge:

Foundational understanding of bookkeeping principles (billing, payables, receivables, and financial statements).

Multitasking:

Proven ability to handle multiple projects simultaneously in a fast-paced environment.

Organizational Skills:

Exceptional attention to detail and a high level of organizational discipline.

Communication:

Strong professional verbal and written communication skills.

Education:

High School Diploma required; Associate's or Bachelor's degree in Accounting or Business Administration preferred. Core Competencies

Reliability:

High level of integrity when handling sensitive financial data.

Adaptability:

Ability to pivot between accounting tasks and administrative duties quickly.

Problem-Solving:

Proactive approach to resolving billing discrepancies or logistical issues in parts ordering. Compensation & Benefits

• Competitive salary paid bi-weekly.
• Health benefits package per company standard.
• Company paid vacation and sick time
• Company-provided equipment, including phone and computer