Senior Bookkeeper

Senior Bookkeeper at Collide Media Group Senior Bookkeeper at Collide Media Group in FRANKLIN, Tennessee Posted in 1 day ago.

Type:

full-time

Job Description:

Senior Bookkeeper Location:

On-Site (Franklin, TN) Reports to:

Director of Operations Employment Type:

Full-time Summary We are seeking a highly capable Senior Bookkeeper to manage day-to-day accounting across a multi-entity organization. This role will own the books across several related LLCs, ensuring accuracy, consistency, and strong financial visibility. The ideal candidate is a highly skilled QuickBooks Online expert who is comfortable working across multiple entities and can both maintain and continuously improve accounting processes. This position is responsible for maintaining clean financials, managing intercompany activity, handling accounts receivable and accounts payable, and leading reconciliations and month-end close. This role also supports tracking and management of promotional budgets, including oversight of incoming funds, contractor payments, and related expenses, along with accurate tracking and documentation of billable expenses, ensuring proper receipt collection and alignment with client billing.

Responsibilities:

Day-to-Day Bookkeeping ? Manage and maintain books across multiple entities in QuickBooks Online ? Review and categorize transactions across bank accounts and credit cards ? Maintain accurate and up-to-date financial records across all entities Accounts Receivable ? Create and send client invoices ? Apply incoming payments accurately ? Track outstanding invoices and follow up as needed ? Ensure revenue and billable expenses are recorded and billed correctly across entities Accounts Payable ? Manage accounts payable processes, including bill entry, coding, and payment scheduling ? Ensure vendor payments are accurate and processed in a timely manner ? Maintain proper documentation and classification of expenses across entities ? Process and track payments related to distribution activity, including royalty-style payments to producers and studio partners Promotional Budget Tracking & Management ? Track and manage film promotional budgets (including P&A budgets), ensuring all expenses are accurately recorded and properly tied to the appropriate project? Monitor incoming funds and track spend against budget to ensure alignment with client/studio expectations? Ensure proper allocation of funds across expenses, contractors, and vendors, including coordination of related payments? Support reconciliation of budget activity, including alignment between financial records, bank activity, and client-funded budgets? Assist in preparing and maintaining budget reporting for internal stakeholders and external partners Employee Expense Reporting & Billable Expense Tracking ? Oversee employee expense submission processes using tools such as Expensify (or similar) ? Ensure all employee-submitted expenses include appropriate receipts and documentation ? Support accurate classification of expenses as billable vs. non-billable ? Ensure billable expenses are properly tracked, documented, and included in client invoicing ? Reinforce consistent expense reporting practices across the organization Intercompany Accounting ? Record and manage intercompany transactions, including shared expenses, reimbursements, and transfers ? Maintain accurate Due To / Due From balances ? Ensure transactions are recorded correctly across all entities ? Reconcile intercompany balances on a consistent basis Reconciliations & Financial Accuracy ? Perform monthly bank and credit card reconciliations ? Reconcile intercompany accounts across entities ? Ensure all balance sheet accounts are accurate and supported ? Identify and resolve discrepancies in a timely manner Journal Entries & Month-End Close ? Prepare and post journal entries ? Lead a consistent and timely month-end close process ? Ensure financials are complete and accurate Financial Reporting ? Prepare monthly financial reports (P&L, Balance Sheet) and support preparation of partner-facing reporting, including distribution statements and accountings ? Maintain clear visibility into financial performance across entities ? Flag inconsistencies or areas requiring attention Documentation & Organization ? Organize and maintain digital and physical financial records, including receipts, vendor invoices, and supporting documentation ? Ensure documentation is complete, accessible, and aligned with recorded transactions ? Support consistent documentation practices across entities Systems & Process Support ? Maintain and refine chart of accounts across entities ? Support improvements in workflows for intercompany accounting and month-end close ? Ensure alignment between QuickBooks and supporting tools Accounting Cleanup, Standardization & Process Development ? Support the continued organization and refinement of accounting records across entities ? Assist in organizing and refining historical accounting activity to ensure consistency and accuracy ? Review and clean up balance sheet accounts, including intercompany balances, unclear accounts, and prior-period activity ? Align historical transactions with current accounting structure and practices ? Assist in structuring and standardizing financial processes, including intercompany workflows, expense tracking, and close procedures ? Identify opportunities to improve clarity, consistency, and efficiency across entities ? Help implement scalable processes as the organization continues to grow Qualifications ? 7+ years of bookkeeping experience ? Strong experience managing multiple entities ? Advanced proficiency in QuickBooks Online (required; expert-level expected) ?

Strong understanding of:

• Accounts receivable workflows
• Journal entries and accrual accounting
• Intercompany accounting (Due To / Due From, allocations, reimbursements)
• Balance sheet reconciliations ?

High attention to detail and strong organizational skills ? Strong problem-solving skills with the ability to analyze financial records, identify issues, and implement corrections and process improvements ? Experience tracking budgets and project-based spend, including film promotional (P&A) budgets or similar client-funded projects, preferred Preferred Experience ? Experience with multi-entity or holding company structures ? Experience working alongside a CPA or fractional CFO What Success Looks Like ? Accurate and current books across all entities ? Timely and accurate invoicing and collections ? Billable expenses are consistently captured, documented, and billed ? Intercompany balances are clear and reconciled ? Month-end close is consistent and reliable ? Financial reports are accurate and actionable