Specialist•Special Education Accounting Arlington Independent School District•3.8 Arlington, TX Job Details 12 hours ago Qualifications Spreadsheets High school diploma or GED Computer skills Full Job Description

ROLE & PURPOSE

To serve as Specialist•Special Education Accounting for the Special Education Department.

QUALIFICATIONS EDUCATION/CERTIFICATION

High School Diploma/GED from an accredited institution, required.

EXPERIENCE

Three years successful accounting/bookkeeping/clerical or office experience in a multi-task environment.

SPECIAL KNOWLEDGE/SKILLS

Strong communication and interpersonal skills (written and verbal) General understanding of bookkeeping or accounting Ability to analyze data and balance reports. Ability to design spreadsheets; create simple formulas and reconcile financial data Work with minimal supervision.

MAJOR RESPONSIBILITIES & DUTIES I. INSTRUCTIONAL MANAGEMENT

Assist in processing and dissemination of materials. Communicate with vendors, schools or departments concerning problem invoices.

II. SCHOOL/ORGANIZATIONAL CLIMATE

Perform routine office duties and promote a positive and efficient office environment. Assist department secretary with the annual budget process. Work collaboratively with colleagues in other Specialized Learning Departments.

III. SCHOOL/ORGANIZATIONAL IMPROVEMENT

Maintain a list of all personnel coded to federal funds. Prepare reports and conduct research as requested by the Director and others. Input budget change transactions as needed. Implement communication and management systems to promote efficient and ensure accurate use of Special Education Funds.

IV. ADMINISTRATION & FISCAL/FACILITIES MANAGEMENT

In collaboration with the Director of Special Education, plan distribution of Special Education funds for the upcoming fiscal year. Set up initial budgets for federal programs. Prepare documents for Board approval prior to these funds being posted on the system. Prepare and submit budget and amendments to TEA via E-Grants System. Process budget changes and journal entries. Answer questions concerning legality of expenditures of Special Education funds. Coordinate with Payroll and Personnel to assure correct payment of all personnel paid with Special Education Funds. Maintain a central fund used for unexpected needs and emergencies. Performs fiscal monitoring of check requests, audits all documentation, audits approval signatures. Performs fiscal monitoring of purchase orders, capital assets maintenance, monitors budget balance/charge codes/approval signatures. Verify vendor invoices and resolve any discrepancies; processes all disbursements. Provide monthly budget reports to the Director and Account Managers. Assist department secretaries with maintaining accountability worksheets for coordinators.

V. SCHOOL/COMMUNITY RELATIONS

Serve as liaison between Special Education and Accounting, Budget, Accounts Payable and Purchasing Department. Work in conjunction with the Accounting Department to assure accurate and complete reporting of expenditures to

TEA. VI. PROFESSIONAL GROWTH & DEVELOPMENT

Attend training sessions and staff development to update knowledge and skills. Attend and share information from TEA updates and webinars regarding Special Education funding. Attend scheduled staff and in-service meetings.

VII. OTHER DUTIES

Any other responsibilities as designated by the Director of Special Education.

VIII. EQUIPMENT & SOFTWARE SKILLS

Personal computer, printer, fax machine, copier, scanner, and calculator.

IX. WORKING CONDITIONS MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS

Tools/Equipment Used:

Standard office equipment including computer and peripherals; standard instructional equipment.

Posture:

Moderate standing; occasional kneeling, squatting, bending, and stooping

Motion:

Moderate walking

Lifting:

Regular light lifting and carrying (less than 15 pounds)

Environment:

Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress, with frequent interruptions. Duty Days 243 Pay Grade Admin Support 4