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Accounting Specialist
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Robert Half
Austin, TX (In Person)
Full-Time
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Job Description
Description We are looking for an Accounting Specialist to support day-to-day financial operations for a team in Austin, Texas. This Long-term Contract position is ideal for someone who can balance accounting tasks with cross-functional coordination, helping departments gather budget details, monitor recurring subscription costs, and keep financial records current. The role also contributes to payroll administration, onboarding support, and grant-related financial tracking in a fast-moving environment with tight proposal deadlines.
Responsibilities:
- Partner with internal teams to collect budget data, clarify spending needs, and prepare information for planning and reporting activities.
- Track recurring subscriptions and other ongoing expenses to help maintain accurate budget visibility.
- Handle accounts payable and accounts receivable activities, including invoice processing, payment follow-up, and billing support.
- Perform account reconciliations to verify accuracy and resolve discrepancies in financial records.
- Maintain and update tax-related account information, including address updates with the IRS as needed.
- Support grant administration by gathering financial details and assisting with budget documentation tied to funding requirements.
- Process payroll activities and coordinate employee onboarding setup using designated systems and tools.
- Use QuickBooks, Excel, and Paycom to organize financial data, generate reports, and support daily accounting operations.
- Work closely with stakeholders during time-sensitive proposal periods to deliver accurate financial information on short notice. Requirements
- Experience supporting core accounting operations, including accounts payable, accounts receivable, billing, and reconciliations.
- Proficiency with QuickBooks and Excel for financial tracking, reporting, and record management.
- Familiarity with payroll processing and employee onboarding administration.
- Ability to gather information from multiple teams and turn it into clear budget support documentation.
- Understanding of grant-related financial tracking or willingness to work within funding compliance requirements.
- Strong attention to detail and the ability to manage multiple priorities in a fast-paced setting.
- Effective communication skills with the confidence to follow up with teams and provide basic process guidance when needed.