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Accounting Specialist
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Robert Half
Austin, TX (In Person)
Full-Time
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Job Description
Description We are looking for an Accounting Specialist to support day-to-day financial operations in Austin, Texas. This position plays a key role in keeping payables, receivables, and tenant-related accounting activities accurate, organized, and current. The ideal candidate brings strong hands-on accounting experience, attention to detail, and confidence working across multiple financial records and deadlines.
Responsibilities:
- Oversee the complete accounts payable process, including reviewing invoices, entering payment details, and ensuring vendors are paid accurately and on time.
- Keep supplier documentation up to date by maintaining records such as tax forms and insurance certificates.
- Coordinate annual tax reporting for vendors by preparing and distributing required 1099 forms.
- Create, send, and monitor lien waiver documentation to support payment and compliance requirements.
- Handle end-to-end accounts receivable activities, including billing, payment application, and follow-up on outstanding balances.
- Reconcile credit card and other credit-based accounts to verify accuracy and resolve discrepancies promptly.
- Administer recurring rent charges each month and provide tenants with account statements as needed.
- Record rent payments, post transactions, and prepare deposits while maintaining accurate financial records.
- Compare and reconcile tenant balances between TurboTenant and QuickBooks to ensure both systems reflect correct account activity.
- Assist with additional accounting assignments and special projects based on business needs. Requirements
- 5+ years of experience in an accounting support or accounting clerk role.
- Demonstrated experience managing both accounts payable and accounts receivable processes.
- Proficiency with QuickBooks and confidence navigating accounting records in a digital environment.
- Strong data entry skills with a high level of accuracy and attention to detail.
- Background in invoice processing, payment tracking, and account reconciliation.
- Ability to organize documentation, manage deadlines, and handle multiple accounting tasks efficiently.
- Effective written and verbal communication skills for working with vendors, tenants, and internal stakeholders.