Accounting Specialist

We are looking for an Accounting Specialist to support day-to-day financial operations for a team in Austin, Texas. This Long-term Contract position is ideal for someone who can balance accounting tasks with cross-functional coordination, helping departments gather budget details, monitor recurring subscription costs, and keep financial records current. The role also contributes to payroll administration, onboarding support, and grant-related financial tracking in a fast-moving environment with tight proposal deadlines.

Responsibilities:

• Partner with internal teams to collect budget data, clarify spending needs, and prepare information for planning and reporting activities.
• Track recurring subscriptions and other ongoing expenses to help maintain accurate budget visibility.
• Handle accounts payable and accounts receivable activities, including invoice processing, payment follow-up, and billing support.
• Perform account reconciliations to verify accuracy and resolve discrepancies in financial records.
• Maintain and update tax-related account information, including address updates with the IRS as needed.
• Support grant administration by gathering financial details and assisting with budget documentation tied to funding requirements.
• Process payroll activities and coordinate employee onboarding setup using designated systems and tools.
• Use QuickBooks, Excel, and Paycom to organize financial data, generate reports, and support daily accounting operations.
• Work closely with stakeholders during time-sensitive proposal periods to deliver accurate financial information on short notice.