Accounting Specialist

Accounting Specialist Spike Electric and Controls LLC Pasadena, TX Job Details Full-time 22 hours ago Qualifications Customer communication Cash application Spreadsheets High school diploma or GED Client invoicing Productivity software Collections account management

Full Job Description Description:

Accounts Receivable Responsibilities Support customer account maintenance and assist with follow-up activities on open balances Assist with invoicing activities to ensure billing accuracy and timely processing Support cash application and perform customer account reconciliations Maintain accurate AR aging and organized customer account records Perform customer statement reviews and assist with statement distribution to ensure account accuracy and timely follow-up Monitor open accounts and aging reports to identify delinquent balances Perform collection follow-ups in accordance with company payment terms and procedures Maintain detailed collection notes, account updates, and supporting documentation Communicate professionally with customers regarding account balances, payment status, and billing discrepancies Assist in resolving customer concerns while maintaining positive business relationships Partner with internal departments (sales, operations, and project teams) to resolve billing discrepancies and payment issues Assist with receivable reporting, documentation, and account research as requested Support cash flow visibility through accurate receivable tracking and reporting Provide backup support for AR workflows during high-volume periods, absences, or month-end close Cross-Functional Support Cross-train in both AR and AP functions to provide flexible accounting support across departments Step into AR or AP workflows as needed to prevent delays, eliminate backlogs, and maintain operational continuity Support month-end close activities across accounting functions Identify process gaps and communicate improvement opportunities to management Collaborate with the accounting team to maintain consistent and efficient workflows Operate effectively in a high-volume environment while maintaining accuracy and meeting deadlines Uphold company policies, internal controls, and accounting procedures to support audit readiness and financial accuracy Assist with special projects and other accounting duties as assigned

Requirements:

2+ years of experience in accounts receivable or a general accounting role. Strong understanding of invoicing, collections, and payment application procedures. Experience using accounting or ERP systems; knowledge of QuickBooks, Microsoft Dynamics, or similar systems preferred. Excellent written and verbal communication skills, especially with customers. Strong attention to detail and organizational skills. Proficient with Microsoft Excel and other standard office software. High school diploma or equivalent required; associate or bachelor's degree in accounting or finance preferred.