Job Description
Accounting Assistant (Accounts Payable) Spotsylvania County School District
RIVER RUN - ADMINISTRATION
- FREDERICKSBURG, Virginia Open in Google Maps This job is also posted in Spotsylvania County Public Schools Job Details Job ID:
5777331 Application Deadline:
Jun 30, 2026 11:59 PM (Eastern Standard Time) Posted:
Yesterday Starting Date:
Jul 1, 2026 Job Description The Accounting Assistant (Accounts Payable) is responsible for assisting in the administration of the district's financial business operations, ensuring prompt and accurate processing of invoices and revenues, as well as payments to vendors, in accordance with school board policy. The Accounts Payable Specialist also contributes to the smooth flow of information and communications within the Accounts Payable team and the Finance Department. Essential Job Functions:
Provide daily financial software and process/procedure support for school and district bookkeepers to improve understanding and compliance with rules and processes. Approve invoices and expense claims in a timely manner according to prescribed rules, regulations, and deadlines, while ensuring compliance with purchasing and audit requirements. Troubleshoot and assist in resolving discrepancies/issues, communicating with bookkeepers and team members. Assist in the new vendor and vendor update process, which may include bookkeeper communication, vendor research, document preparation, and data entry verification. Additional responsibilities include cash deposit/EDI journal preparation, AP check/void check processing, and bond payments. Other duties may include sorting and distributing mail, end of year 1099 processing, purchasing card reconciliation, outstanding check resolution, and processing budget/expense transfers and other journal entries. Click here to read the full Job Description for this role. Education and Experience:
Required High School Diploma or GED Associate's Degree in Finance, Accounting, Business Administration or related field Preferred Bachelor's Degree in Finance, Accounting, Business Administration or related field Five (5) years of experience in Accounts Payable, Bookkeeping or related field. About Spotsylvania County Public Schools:
Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia. So what sets us apart? Choosing SCPS means joining a highly collaborative team of professionals who inspire, challenge and support one another to be their very best everyday. As a team member, you become part of something much bigger - Your success directly influences our student's success. Here, YOU make a difference. The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance. To learn more about Spotsylvania County Public Schools and our teams, please visit our website at https://www.spotsylvania.k12.va.us/ . Employment Terms:
Employment may be offered as a 12-Month (243 Day) , full-time position. The work schedule for this position is 7.5 hours worked per day, excluding lunch. This position is evaluated annually. Benefits Eligibility:
Eligible Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team. _____________________________________________________________________________________________ Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made. A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive. Position Type:
Contract Salary:
$43,941 to $74,690 Per Year Job Requirements At least 5 year(s) of relevant experience preferred. Bachelor degree preferred. Contact Information Phillip Trayer , Chief Financial Officer FINANCE Email:
ptrayer@spotsylvania.k12.va.us Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.
