Role Title Admin and Office Spec III Role Code 19013 Pay Band 03

Position Number:

60025

A Department:

SPONSORED PROGRAMS

Job Description The primary purpose of this position is to support the financial and administrative operations of sponsored programs by processing and validating a high volume of reimbursement and payment transactions in compliance with institutional, sponsor, and regulatory requirements within the ODU Research Foundation. This includes travel reimbursements, project-related expenses (e.g., supplies, consultants, honoraria, and patient incentives), as well as settlements and advances such as travel advances. The position ensures accuracy, allowability, and timeliness of transactions through detailed review, coding, auditing, and reconciliation activities, while maintaining complete and compliant documentation. This role contributes to the integrity of financial operations within the Research Foundation by applying strong internal controls, supporting post-merger increases in transaction complexity and volume, and ensuring adherence to evolving federal, state, and sponsor requirements. Knowledge, skills and abilities Working knowledge of administrative and clerical procedures related to accounting transaction processing, recordkeeping, and data verification. Working proficiency in Microsoft Office applications, including Microsoft Word and Excel. Working ability to work directly with all levels of employees and external customers in a professional and service-oriented manner. Working ability to obtain, review, and compile information from multiple sources to support accurate processing of transactions. Working ability to evaluate information and determine compliance with established policies, procedures, and applicable standards. Working knowledge of customer service principles, including assessing customer needs, meeting service quality standards, and supporting customer satisfaction. Working ability to maintain attention to detail and exercise sound judgment when processing high-volume financial or administrative data. Special licenses, registration or certification NONE Education or training N/A Level and type of experience Working experience in an accounting, travel processing, purchasing, or administrative support capacity, typically demonstrated through approximately one year of relevant experience. Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification) Considerable skill in processing high-volume transactions requiring accuracy, documentation review, and compliance verification. Working experience supporting travel reimbursement, purchasing, or accounting support functions in a structured office environment.

Conditions of Employment None Annual Salary/Hourly Rate:

Salary commensurate with education and experience

Job Requisition Number:

S03418 Alternative Hiring Process In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.