Fiscal Assistant - WE059

Fiscal Assistant

• WE059 Department of General Services
• 3.9 Richmond, VA Job Details Part-time $18
• $24 an hour 4 hours ago Qualifications Accounting systems Record keeping Computer operation Word processing Computer literacy Basic math Administrative experience Financial record maintenance Data entry Clerical experience Productivity software Full Job Description 5104729 Richmond, Virginia, United States Department of General Services Administrative Services Audit and Finance Wage (Hourly) Department of General Services Are you interested in a fulfilling part-time role with the Commonwealth?

Do you have clerical or administrative experience including, data entry, document processing, and record maintenance? Apply to be a Fiscal Assistant at DGS!

Title:

Fiscal Assistant

• WE059

State Role Title:

Admin and Office Specialist III Hiring Range:

$18.00

• 24.

00 per hour

Pay Band:

3

Agency:

Department of General Services Agency Website:

https://dgs.virginia.gov

Recruitment Type:

General Public

• G The DGS Fiscal Office is looking to hire for a Fiscal Assistant !

The Fiscal Assistant provides clerical and administrative support to the agency's fiscal services unit. This position assists with routine financial transactions, data entry, document processing, and record maintenance in support of accounts payable, revenue/cash receipts, accounts receivable, and general ledger fiscal functions. The goal of the DGS Fiscal Office is to provide accurate, appropriate and timely financial information that is relevant to a given stakeholder, ensure financial processes are efficient and effective, ensure records are maintained, and provide proactive, courteous customer service. This position is hourly / wage and does not include benefits. All wage employees are limited to working no more than 29 hours per week on average , with a maximum of 1500 hours, over a 12-month period. Work hours may vary based on agency needs and funding availability. Job duties include, but are not limited to: Support accounts payable, revenue/cash receipts, accounts receivable and general ledger activities, including filing, tracking transactions, processing invoices, journal entries and deposits. Perform data entry into existing spreadsheets or financial systems accurately and timely. Respond to internal requests for fiscal information under supervision. Assist with preparing reports, spreadsheets, and logs as needed. Maintain organized fiscal records and supporting documentation in compliance with retention requirements. Follow internal controls, segregation of duties, and confidentiality requirements. This position is not eligible for telework schedule .

Minimum Qualifications:

Experience with office procedures, data entry, and record maintenance. Knowledge and familiarity with accounting or fiscal functions and procedures. Ability to perform accurate data entry and basic calculations. Attention to detail and ability to follow written procedures. Ability to manage multiple work assignments within established timeframes. Ability to maintain confidentiality of financial and personnel information. Ability to communicate effectively and timely both orally and in writing with agency personnel, outside agency personnel, customers, and vendors. Ability to work independently and as part of a team. Strong skills in the use of PCs, including experience using word processors, spreadsheets, and automated financial systems.

Additional Considerations:

Knowledge of Commonwealth of Virginia fiscal policies and procedures, including the Prompt Pay Act or Commonwealth Accounting Policies & Procedures (CAPP) Manual. Knowledge of Generally Accepted Accounting Principles (GAAP), including accrual and cash basis financials. Experience supporting financial processes for complex financial portfolios. Experience processing a high volume of fiscal transactions. Experience with general ledger accounting or reporting. Experience with accounts payable. Experience with accounts receivable. Experience with revenue/cash receipts. Experience with Cardinal financials. Experience with Bank of America (BOA) Works. Experience with eVA. Experience with PeopleSoft.

Special Instructions:

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application. Online applications should be submitted via jobs.virginia.gov . Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office or 804-786-3910. You will be provided a confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this requisition may be closed at any time after May 20th, 2026. Please refer to the "Your Application" page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance. Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization. The selected candidates must also pass a criminal background check. Applicants who indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights. The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to

DARS/DBVI

to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note:

Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022

• February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information:

Name:

DGS Human Resources Phone :

804-786-3910

Email: