A Brokerage Clerk works on behalf of clients at a stock exchange. Delivers orders to securities brokers, checks final orders and keeps a record of transactions; delivers securities, distributes dividends and provides tax calculations for clients.
Assistant The Atlas Financial Group - 4.2 Miami, FL Job Details Full-time From $45,000 a year 1 hour ago Benefits Paid time off Qualifications Customer records maintenance Spanish Investment advisory support Cash amount verification Confidential information handling Office activity coordination Regulatory documents Account maintenance Phone communication Operations coordination Investment operations Spreadsheets Investment management software Word embeddings Client file management Performance Reporting Executive administrative support Investment reports English Legal document sorting and filing Managing clients in a customer support role Client database systems Data integrity and documentation Managing clients in a finance role Financial records management Financial records review Financial record maintenance Legal drafting Compliance documentation Investment account customer support
Full Job Description Department:
Operations & Client Services Position Type:
Entry-Level / Full-Time Position Summary The Investment Operations / Administrative Assistant plays a vital foundational role in supporting the daily operations of the firm. This position ensures the seamless execution of client services, maintains strict adherence to regulatory and compliance standards, and provides administrative support to senior management and portfolio managers. The ideal candidate is detail-oriented, highly organized, and capable of handling sensitive financial information with absolute discretion. Key Responsibilities 1. Client Onboarding & Account Administration Assist in preparing and processing new client onboarding documentation, including account applications, transfer forms (ACATS), and investment management agreements. Maintain accurate client demographic and account data within the firm's CRM (Customer Relationship Management) system and portfolio management software. Coordinate with custodians (e.g., Charles Schwab, Fidelity, or similar institutional custodians) to ensure timely account opening and asset transfers. 2. Operational & Compliance Support Assist the Chief Compliance Officer (CCO) and operations manager in maintaining corporate records, archiving communication logs, and organizing files for annual regulatory reviews. Help assemble and track periodic compliance questionnaires, Form ADV updates, and related disclosures. Assist with day-to-day back-office operations, such as tracking trade settlements, reviewing daily cash reports, and reconciling discrepancies. 3. General Administration & Investor Relations Manage incoming client inquiries, direct phone calls, and schedule review meetings or portfolio consultations. Prepare materials for client reviews, including performance reports, account statements, and introductory packets. Handle executive administrative tasks for the firm's principals, including calendar management, travel coordination, and meeting logistics. 4.
Qualifications & Skills Technical Proficiency:
Advanced proficiency in Microsoft Office Suite (particularly Excel for data organization and Word for document drafting) and familiarity with modern CRM platforms. Attention to
Detail:
Exceptional organizational skills with a high degree of accuracy, especially when handling financial data and legal or compliance paperwork.
Communication:
Professional verbal and written communication skills; ability to interact tactfully with high-net-worth clients and external service providers. Bilingual English and Spanish.
Discretion:
Uncompromising integrity and ability to maintain strict confidentiality regarding client assets and corporate financial data.
