License, Title & Permit Adminstrator

License, Title & Permit Adminstrator

RWTL - 3.6

Oklahoma City, OK Job Details Full-time 1 day ago Qualifications Tax law compliance support Record keeping Phone communication Supplier management Regulatory compliance Environmental compliance Data reporting Collaborating with government agencies Mid-level 3 years Bachelor's degree in business administration Fleet management DOT (Department of Transportation) regulations Bachelor's degree Data management Environmental law compliance support Vendor relationship management AS400 Organizational skills Computer skills Business Administration Environmental regulatory compliance Logistics Business Bachelor's degree in logistics Communication skills Permitting phase involvement Full Job Description

POSITION SUMMARY

The License and Permit Manager is responsible for the procurement, maintenance, and compliance of all licenses, permits, and registrations for commercial tractors and trailers. This role ensures full regulatory compliance across federal, state, and local jurisdictions, including fuel tax, environmental regulations, and tolling programs. The position also oversees asset tracking and data integrity within company systems.

RESPONSIBILITIES AND DUTIES

Procure and manage all permits required for commercial tractors and trailers across operating jurisdictions Monitor expiration dates and ensure timely renewals to prevent operational disruptions Maintain accurate records of permits and ensure documentation is audit-ready Coordinate ordering, renewal, and replacement of licensing and registration for all fleet vehicles Ensure compliance with state and federal vehicle registration requirements Serve as the liaison with regulatory agencies and third-party providers Ensure all fleet vehicles meet International Fuel Tax Agreement (IFTA) requirements Coordinate reporting and filings to maintain compliance with fuel tax regulations Monitor changes in fuel tax laws and ensure adherence Ensure all tractors and trailers meet California Air Resources Board (CARB) regulations Maintain documentation and track compliance deadlines for emissions standards Partner with operations and maintenance teams to address compliance gaps Manage PrePass transponders for weigh station bypass and tolling programs Track issuance, replacement, and assignment of devices to vehicles Monitor usage and resolve discrepancies or billing issues Enter, update, and maintain fleet asset data in Cetaris and AS400 systems Ensure accuracy of all vehicle records, including licensing, compliance, and equipment details Support reporting and audits with accurate system data Other duties as assigned by management.

REQUIRED SKILLS AND ABILITIES

Bachelor's degree in Business Administration, Transportation, Logistics, or related field (preferred) 3-5+ years of experience in fleet compliance, licensing, or transportation administration Experience with commercial fleet operations strongly preferred.

QUALIFICATIONS

Strong knowledge of DOT, IFTA, IRP, and CARB regulations Experience managing vehicle permits, registrations, and compliance programs Proficiency with fleet management systems (Cetaris, AS400, or similar) High attention to detail and strong organizational skills Ability to manage multiple deadlines in a fast-paced environment Strong communication and vendor management skills

PHYSICAL REQUIREMENTS

Prolonged periods sitting at a desk, working on a computer, and talking on the phone. Must be able to lift up to 15 pounds occasionally.