Administrative & Compliance Coordinator

JG Companies has been a leader in the construction industry since 1979, built on strong core values and a culture that encourages growth, initiative, and teamwork. We believe in empowering our employees to lead from the ground up and take pride in the work they do every day. We are seeking a highly organized and proactive Administrative & Compliance Coordinator to serve as the first point of contact for our office while also managing critical insurance compliance processes across our projects. Position Overview This role combines front office responsibilities with ownership of company insurance tracking and compliance. The ideal candidate is detail-oriented, responsive, and thrives in a fast-paced environment where organization and follow-through are key. Key Responsibilities Front Desk & Office Support Greet visitors and create a welcoming, professional first impression Answer and direct incoming calls in a timely and courteous manner Manage incoming/outgoing mail, deliveries, and office communications Maintain office organization, supplies, and shared spaces Support administrative needs across departments (data entry, filing, scheduling, etc.) Assist with company events, employee engagement activities, and general office coordination Insurance Coordination & Compliance Track and maintain up-to-date Certificates of Insurance (COIs) for all vendors, subcontractors, and projects Review insurance certificates for accuracy and compliance with project and company requirements Proactively follow up with vendors/subcontractors to obtain updated or corrected insurance documents Maintain organized digital records of all insurance documentation Monitor expiration dates and ensure continuous coverage across all active projects Partner with internal teams to ensure all projects meet insurance requirements before and during execution Communicate insurance updates, issues, or gaps to leadership as needed Qualifications & Experience 1-2 years of administrative, receptionist, or office coordination experience Experience with insurance certificates (COIs) or construction industry experience strongly preferred Strong attention to detail and ability to manage multiple priorities Excellent communication and follow-up skills Highly organized with strong time management abilities Proficiency in Microsoft Office (Word, Excel, Outlook) Experience with Procore, Sage Intacct, or similar systems is a plus What We're Looking For Someone who takes initiative and ownership of their responsibilities A team player who contributes to a positive and collaborative environment A proactive problem-solver who stays ahead of deadlines and gaps Someone who takes pride in accuracy, organization, and follow-through Benefits Medical, Dental, and Vision Insurance 401(k) with Company Match Paid Time Off and Holidays Growth and development opportunities