Permit Coordinator

Permit Coordinator Lifetime Windows and Siding Inc. - 3.5 Escondido, CA Job Details $28 - $34 an hour 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Microsoft Excel High school diploma or GED Client database systems Documentation tools Sales management systems proficiency CRM system proficiency Productivity software Mobile devices Full Job Description Who We're Looking For Lifetime Home Remodeling is seeking a detail-oriented Permit Specialist to manage the full permit cycle—from initial intake through final issuance and closeout—ensuring residential projects comply with local ordinances, zoning laws, and building codes. This is a fast-paced coordination role within the Operations team that requires strong organization, accuracy, and a customer-first mindset. You'll support multiple products and jurisdictions while helping elevate our compliance practices and deliver an elite customer experience. This role reports to the Permit & Compliance Manager . What's in it for

You Competitive Compensation:

$28-$34 per hour (hourly non-exempt)

Comprehensive Benefits Package:

Health, dental, and vision insurance; short-term and long-term disability; ClassPass wellness benefits; and a 401(k) with company match

Paid Time Off:

PTO and paid holidays to support work-life balance

Career Stability:

A critical operational role supporting high-volume residential projects across multiple products and jurisdictions

Team Environment:

Work in a collaborative Operations team where process, accuracy, and customer experience matter

What You'll Be Doing Permit Processing:

Pull all required permits for each project based on city and county requirements across multiple products; follow SOPs and daily task expectations

CRM Documentation:

Upload all required permit documents to the CRM—receipts, permits, and final inspection results—cleanly and accurately

Cost Tracking:

Update project cost tabs to reflect permit costs in the customer's project

Inspection Coordination:

Coordinate mid and final inspections; partner with Project Managers to confirm install status and assist with inspection scheduling

Permit Closeout:

Close out permits after final inspections pass; ensure permits are closed prior to expiration

Auditing & Compliance:

Audit county sites for open permits and ensure proper closure through city/county authorities

Resource Maintenance:

Maintain and continuously improve a detailed permit resource site

Expense Reporting:

Maintain accurate expense reports and submit to accounting weekly

Updates & Escalations:

Provide daily and weekly updates, issues, and support needs to the

Permit & Compliance Manager Jurisdiction Standards:

Update permit guidelines and policies for each jurisdiction (including multi-state requirements) in Salesforce for accuracy

Quality Control:

Maintain permit life cycle tracking and ensure documentation standards are met throughout

What You Need Experience:

2+ years replacement windows experience preferred; 2+ years managing processes preferred

Education:

High School Diploma or GED required

Technical Skills:

Proficient with Microsoft Office (Word/Excel), CRM systems, and other company tools; comfortable using a smartphone for business applications

Core Skills:

Strong customer service, organization, and documentation habits; able to multi-task, problem-solve, and prioritize in a deadline-driven environment

Work Style:

Self-motivated, professional, works well in a team setting, and adaptable to department needs

Flexibility:

Willing to work extended or irregular hours—including weekends/holidays—when needed

Physical Requirements Work Environment:

Interior office environment

Requirements:

Standard administrative work demands (extended computer use, sitting/standing as needed) Join Us As a Permit Specialist at Lifetime Home Remodeling, you'll play a key role in keeping projects compliant, timelines protected, and customers supported. If you're process-driven, detail-oriented, and thrive in a fast-moving operations environment, we encourage you to apply and grow with our team.