Fiscal Assistant II

Fiscal Assistant

II JOB NO

539304

WORK TYPE:

Staff Full-Time

LOCATION

Main Campus (Gainesville, FL)

CATEGORIES

Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

DEPARTMENT

57301000 - HS-HAMILTON

SCHOOL ADMIN CLASSIFICATION TITLE

Fiscal Assistant

II CLASSIFICATION MINIMUM REQUIREMENTS

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

JOB DESCRIPTION

Travel Administration Responsible for coordinating and processing all domestic and international travel for the School. Arranges travel for faculty, staff, students, and visitors, including airfare, lodging, ground transportation, and conference registration. Prepares and submits required pre-travel authorizations in accordance with university policy. Processes travel expense reports and reimbursements in UFGO and monitors transactions to ensure timely payment and compliance with applicable guidelines. PCard Administration Serves as a departmental PCard holder and processes authorized purchases on behalf of employees who do not possess a PCard. Reconciles PCard transactions in UFGO in compliance with university policies and procedures. Reviews transactions for accuracy, completeness, and required documentation; resolves discrepancies in coordination with the PCard team. Travel Training and Resource Development Develops and maintains procedural guides related to travel operations. Provides training and guidance to faculty and staff regarding university travel procedures and PCard requirements. Serves as a primary departmental resource for travel and PCard-related inquiries. Participates in university training to remain current on financial policies and procedural updates. Procurement and Disbursements Support Serves as backup support for procurement and disbursement functions. Reviews purchase requests for appropriate funding and allocability. Initiates and monitors purchase order requisitions in MyUF Market. Communicate with vendors to obtain quotes, documentation, refunds, and resolve payment issues. Assists with vendor payments, journal entries, and maintenance of required vendor documentation as needed. Policy Compliance and Professional Development Maintains current knowledge of university financial policies and ensures departmental fiscal activities align with university directives and procedures

EXPECTED SALARY

$40,000- 50,000 annually, commensurate with education and experience.

REQUIRED QUALIFICATIONS

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

PREFERRED

Education & Experience:

Minimum 1-year experience with fiscal functions, especially travel (UFGO)

Knowledge:

Knowledge of UF Finance and travel procedures

Skills:

Proficiency with PeopleSoft, UFGO and myUFMarket Demonstrated proficiency with communication skills (verbal and written) Excellent customer service and interpersonal skills

Abilities:

Ability to be detail-oriented and accurate with work assignments Ability to research services, supplies, equipment, and pricing Ability to plan, organize, and coordinate work assignments Ability to work independently and efficiently with minimum supervision and personal initiative Demonstrated ability to function effectively in a fast-paced environment with frequent interruptions Demonstrated ability to handle multiple projects or tasks simultaneously Demonstrated ability to understand, interpret, and apply rules, regulations, policies, and procedures

SPECIAL INSTRUCTIONS TO APPLICANTS

In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. This position is open to current UF employees only.

HEALTH ASSESSMENT REQUIRED

No

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27 Mar 2026 Eastern Daylight Time