State Compliance Document Specialist Foundation Group | Hybrid — Nashville, TN or Winter Park, FL

State Compliance Document Specialist Foundation Group | Hybrid — Nashville, TN or Winter Park, FL Foundation Group - 3.3 Winter Park, FL Job Details Full-time $38,000 - $48,000 a year 1 day ago Benefits Health savings account Paid holidays Health insurance Dental insurance 401(k) Paid time off Family leave Vision insurance 401(k) matching Bereavement leave Life insurance Qualifications Teamwork Math Attention to detail Accounting Organizational skills Associate's degree Full Job Description About Us Foundation Group, a BryteBridge Group company, is a leading nonprofit consulting firm that has helped more than 45,000 nonprofits get started, stay compliant, and grow their impact. We're passionate about supporting the organizations that make communities stronger — and we're looking for detail-driven people who share that passion. About the Role As a State Compliance Document Specialist, you'll play a key role in helping nonprofit clients meet their state filing requirements. You'll prepare and process compliance filings, maintain accurate documentation, and coordinate with internal teams to ensure every engagement is completed accurately and on time. This is a task-focused, detail-driven role — ideal for someone who takes pride in doing meticulous work and staying on top of regulatory requirements. What You'll Do Prepare and process state compliance filings, including annual reports, charity solicitation registrations, reinstatements, and renewals Organize and assemble required documentation, financial materials, and supporting records for each client engagement Monitor filing deadlines and submission requirements to ensure timely, accurate delivery Maintain accurate records in our CRM and internal systems Research and stay current on applicable state and federal agency requirements Communicate clearly with Project Coordinators and team members regarding task updates, missing information, or potential issues Review client-provided financial statements for accuracy and flag any discrepancies Contribute to internal SOPs and reference materials to support consistent team execution What We're Looking For 2+ years of experience in nonprofit administration, document preparation, accounting, service fulfillment, or a related field or comparable experience Basic understanding of nonprofit compliance requirements or administration Ability to read and interpret financial statements and identify inconsistencies Strong attention to detail and organizational skills — you can manage complex, detail-driven work without things slipping through the cracks Clear communicator who can translate regulatory requirements into plain language Comfortable managing multiple engagements and deadlines simultaneously in a high-volume environment Experience working within a CRM or similar system Proficiency with Microsoft Office; comfort using AI tools to support efficiency and accuracy Adaptable, accountable, and eager to grow Why Foundation Group We're a mission-driven company built around a simple belief: nonprofits and small businesses are essential to the health of our communities, and they deserve expert support to thrive. We've helped more than 45,000 organizations get off the ground, stay compliant, and grow — and we take the same care-first approach with our team that we bring to our clients. We're committed to being a client and employee-first organization, and that shows up in how we invest in the people who work here. We offer a collaborative, hybrid work environment with offices in Nashville and Winter Park, a comprehensive benefits package, and real opportunities to grow your skills and your career.

Benefits include:

Medical, dental, and vision insurance (eligible the first of the month following 30 days of employment) 401(k) with company match (100% match on the first 3% of compensation, plus 50% on the next 2%) Flexible vacation policy — take the time you need, when you need it 11 paid federal holidays plus your birthday off Paid community service time — up to 4 days per year to volunteer with the nonprofits you care about Professional development support, including up to $2,500 annually toward certification or licensing programs Bereavement leave and additional family leave benefits We're proud of the work we do and the team we've built. If you're looking for a place where your attention to detail makes a real difference — for your clients and for the broader nonprofit community — we'd love to hear from you. Foundation Group is an equal opportunity employer.

Job Type:

Full-time Pay:

$38,000.00 - $48,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Application Question(s): Are you able to work on-site at our Nashville, TN, or Winter Park, FL, office on a hybrid schedule? (Please specify the location) Please describe your experience (if any) with nonprofit organizations: How comfortable are you reading and reviewing financial statements to identify discrepancies or missing information?

Work Location:

Hybrid remote in Winter Park, FL 32792