Fleet Administration & Compliance Specialist

Position Summary We are seeking a detail-oriented and proactive team member to support fleet operations, including vehicle registration renewals, insurance verification, recall monitoring, and toll management. This role is ideal for someone who is naturally curious, quick to learn, and adaptable to shifting priorities. The successful candidate will be comfortable working across multiple systems and collaborating with various teams, while bringing strong analytical skills, clear communication, and a commitment to delivering accurate, timely administrative support. Key Responsibilities Monitor and process vehicle registration renewals accurately and on time Ensure all vehicles and equipment maintain appropriate insurance coverage, including managing initial certificates and renewals Monitor vehicle recall notifications and coordinate required follow‑up actions Review, track, and resolve toll violations in a timely manner Maintain accurate and up‑to‑date records across internal systems and third‑party platforms Communicate clearly with internal teams, vendors, and external partners to obtain or clarify required information Identify discrepancies, trends, or opportunities for process improvement and escalate as needed Support additional fleet administration or compliance‑related tasks as assigned Required Skills & Attributes Excellent written and verbal communication skills Curious and eager to learn new processes, systems, and regulatory requirements Strong analytical ability with exceptional attention to detail Adaptable and able to manage shifting priorities in a fast‑paced environment Personable, professional, and confident when engaging with internal and external stakeholders Strong organizational and time‑management skills Effective critical thinker and problem solver; comfortable navigating ambiguity and gray areas Basic proficiency with computers and standard business tools, including email, spreadsheets, and internal systems Preferred (Not Required) Prior experience in fleet operations, insurance verification, vehicle registration renewals, compliance, or administrative support Familiarity with vehicle leasing, recalls, or toll management processes Experience working in documentation-heavy environments Work Environment & Schedule Hourly position with a consistent schedule from 8 AM to 4:30 PM Fully in-office role requiring regular, on-site attendance during scheduled work hours Opportunity to build and expand skills across fleet operations, based on demonstrated aptitude, initiative, and performance Job Type Full-Time | Hourly, Non-Exempt Why Southgate Lease Services? Join a growing, family-owned business that values people and teamwork.

This role offers:

A culture built around values, responsiveness, and investing in our people Real impact on client satisfaction, team success, and company growth

Pay:

$21.00 - $23.00 per hour

Work Location:

In person