Marine & Export Assistant

Marine & Export Assistant Palm Beach Gardens, FL Job Details Full-time 22 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off On-the-job training Vision insurance 401(k) matching Referral program Qualifications Customer communication Pricing Microsoft Excel Client onboarding Microsoft Outlook EDI Handling customer inquiries Logistics Mid-level Trade compliance Administrative experience Dispatching Client invoicing Government contract management Organizational skills Customs documentation preparation Order entry 2 years Communication skills Account opening Transportation documentation for distribution operations Customs clearance management Full Job Description

ABOUT PALMDALE OIL

Palmdale Oil is a leading fuel and lubricant solutions provider operating in more than 50 counties across Florida. With 20 locations statewide, we serve customers in the agricultural, industrial, construction, marine, and government sectors — delivering gasoline, diesel, biodiesel, propane, commercial lubricants, and specialty chemicals across a diverse set of end markets. We are a company built on relationships, reliability, and operational excellence.

ABOUT THE ROLE

Palmdale Oil Company is seeking a Marine & Export Assistant for a dynamic, dual-role position embedded within two of Palmdale's most specialized and high-value business lines. This person will serve as the operational backbone for both the Marine and Export Division handling the administrative, documentation, and customer coordination work that keeps both divisions running smoothly. The right candidate thrives in a fast-paced environment, takes ownership of their work, and is energized by variety — no two days look the same in this role. This position is an in-office position based out of Palm Beach Gardens office.

MARINE OPERATIONS SUPPORT

Process and organize marine documentation, including delivery records, contracts, and compliance paperwork Prepare and manage new customer setup sheets; coordinate with credit and billing to establish accounts Provide customer service support and serve as a liaison between Marine and Export leaders, shipping agents, and marine clients Chase and follow up on outstanding marine invoices to support timely collections Serve as backup support for metric ton pricing calculations and pricing communication to customers Coordinate fuel sample management — track sample locations across multiple sites Assist with administration and compliance tracking for municipal and government bid contracts, including monthly volume verification

EXPORT OPERATIONS SUPPORT

Track and coordinate movement of ISO tanks; ensure accurate delivery to the correct overseas locations and enable growth targets for new tank placements Prepare and process all shipping and export documentation, including customs paperwork and international compliance forms Enter and process fuel orders for export transactions; oversee order accuracy and work alongside the dispatch team Support export billing activities via EDI (Electronic Data Interchange); ensure documentation accuracy and timeliness Assist with land-based proposals and new customer account setup sheets as Palmdale grows its Florida marine and land-based client base Provide customer service support for export clients and international partners Assist with credit oversight for export accounts — monitor payment status, flag aging items, and coordinate with the billing team

WHAT WE'RE LOOKING FOR

2+ years of experience in logistics, marine operations, export operations, fuel distribution, or a related field preferred Strong organizational skills with the ability to manage multiple priorities across two departments simultaneously Excellent written and verbal communication skills; comfortable working with customers, agents, and internal teams Proficiency in Microsoft Office (Excel, Word, Outlook); experience with EDI systems or fuel/logistics platforms a plus Ability to work independently and exercise good judgment in a dual-reporting structure Detail-oriented and deadline-driven — particularly important for fuel sample management and contract compliance tracking Familiarity with marine fuel, ISO tank logistics, or government contracting is highly desirable but not required

WHY PALMDALE OIL

Work alongside an experienced, close-knit team in a growing, operationally complex business Exposure to marine, export, government, and land-based fuel markets across Florida and beyond Stable, full-time position with a company that has been a Florida fuel industry leader for decades

BENEFITS

Our employees and their well-being are important to us. This is why we offer a comprehensive and valued benefits package to fit the individual needs of each employee and their family. Some of the benefits we offer include:

Your Health Plans:

Medical Dental Vision Life Disability Supplemental Benefits Your Money Management:

401(K) Retirement Savings Plan with Company match

Your Work Life Balance:

Paid Time Off Paid Holiday Your Career :

Competitive compensation Employee Referral Bonus On The Job Training