Air Export Specialist

Job Title:

Air Export Specialist Job Location:

Austin, Texas Position Summary The Airfreight Export Specialist is responsible for coordinating and executing international air export shipments from booking through final delivery and will support SpaceX. This role ensures operational excellence, compliance with global trade regulations, exceptional customer service, and accurate documentation within fast‑paced freight forwarding operations. Key Responsibilities Export Operations

• Coordinate end‑to‑end air export shipments, including booking cargo with airlines, arranging pickups, and preparing necessary documentation.
• Create, review, and process export paperwork such as commercial invoices, packing lists, HAWB/MAWB, AES/EEI filings, and export declarations.
• Ensure all shipments are executed in compliance with TSA, IATA, CBP, and local regulatory requirements.
• Track and trace cargo proactively; communicate shipment status updates to customers and internal stakeholders.
• Manage consolidations, direct shipments, and temperature‑controlled or special‑handling cargo as required. Customer Service
• Serve as the primary point of contact for export customers, providing timely updates and addressing inquiries.
• Advise clients on documentation requirements, cargo readiness, routing options, transit times, and cost‑efficient solutions.
• Resolve operational issues, delays, or discrepancies with urgency and professionalism. Carrier & Vendor Coordination
• Book cargo with airlines, trucking companies, and handling agents while ensuring space availability and best possible rates.
• Maintain strong working relationships with carriers, warehouses, ground handlers, and other third‑party providers.
• Monitor carrier performance and take corrective action when service failures occur. Compliance & Quality
• Verify proper screening of all cargo in accordance with TSA regulations.
• Accurately submit AES filings and ensure alignment with government export requirements.
• Maintain thorough and organized shipment files for audit readiness.
• Follow company SOPs, QHSE standards, and security protocols. Financial Responsibilities
• Ensure accurate and timely billing, including cost allocations, quotes, and invoicing.
• Review carrier/vendor invoices, resolve discrepancies, and support the finance team with account reconciliation.
• Assist in maintaining profitability for assigned accounts through effective cost control and operational planning. Qualifications Required
• 1-3 years of experience in airfreight export operations within freight forwarding.
• Strong knowledge of TSA, IATA, and U.S. export compliance.
• Proficiency with logistics software (CargoWise or similar TMS systems).
• Excellent communication, organizational, and problem‑solving skills.
• Ability to work in a fast‑paced environm.

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