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Accounting Analyst
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CSU Fullerton Auxiliary Services Corporation ("ASC")
Fullerton, CA (In Person)
$65,520 Salary, Full-Time
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Job Description
Accounting Analyst CSU Fullerton Auxiliary Services Corporation ("ASC") - 3.6 Fullerton, CA Job Details Full-time $28 - $35 an hour 1 day ago Benefits Disability insurance Health insurance Dental insurance Tuition reimbursement Vision insurance Retirement plan Qualifications Overseeing educational financial management Financial forecasting Accounting systems Contract documentation review Preparation of internal financial performance reports Contract review Internal controls Account maintenance Account analysis Spreadsheets Managing budgets in an accounting role Filing Purchase order management Mid-level Invoice payment processing Expense reports Contract management in education Financial records management Budget restrictions for grants Financial record maintenance Compliance reporting for grants Invoice reconciliation Research administration Vendor contract management Deposits Research budget management Financial forecasting analysis Accounting error correction Regulatory compliance accounting Bank deposit preparation Full Job Description JOB Under the direction and supervision of the Associate Director of the Small Business Development Center (SBDC), the Accounting Analyst provides comprehensive accounting, bookkeeping, and grant/contract administration support for the department. This position is responsible for maintaining accurate financial records, preparing and analyzing financial reports, and ensuring compliance with grant and contract requirements. The Accounting Analyst supports the SBDC's mission by providing financial oversight across multiple accounts and funding sources, coordinating with university departments, and assisting in budgetary planning and forecasting. This role also provides support in administrative operations and participates in various departmental projects as assigned.•Please be aware that funding for this position may be partially awarded through a Grant/Contract over a specified period. Employment continuity may be contingent upon continued funding.
Assign transaction codes and post data to journals, registers, and ledgers using accounting software.
Prepare and maintain contract and program accounts in Excel and other electronic spreadsheets, ensuring internal control procedures are followed.
Reconcile all accounts against ASC financial reports on a bi-weekly basis; review and compare accounting documents such as invoices, purchase orders, and bills for consistency and accuracy.
Prepare income and expense reports, balance reports, and periodic financial summaries for review and approval by the Associate Director.
Analyze and interpret financial data to support program and financial planning decisions, including budgets and forecasting.
Provide account financial status reports for project managers as needed and update project journals on a regular basis.
Identify, trace, and correct accounting errors; resolve discrepancies and obtain clarifying data as needed.
Serve as a key resource for SBDC grant and contract administration, providing functional expertise in post-award processes.
Monitor project milestones and their fiscal implications across all SBDC research projects, contracts, and grants.
Assist with grant reporting requirements, ensuring accurate and timely submission of financial data to funding agencies.
Coordinate with the
Obtain all needed pre-approved funding requests in accordance with university and grant/contract policy.
Assist in the preparation and review of contract processes with SBDC vendors and service providers, subject to Associate Director approval.
Deliver contract, bookkeeping, and other materials to and from CSU Fullerton Auxiliary Services Corporation, the Cal State Fullerton Philanthropic Foundation, and other third parties as needed.
Maintain complex, interrelated financial and administrative filing systems, ensuring confidentiality and secure recordkeeping of all contractual and financial documents.
Coordinate with multiple departments to ensure prompt payment, including follow-up with ASC staff to ensure invoices, check requests, and purchase orders are processed in a timely manner.
Assist in preparing periodic reports as needed.
Other duties as assigned.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (657) 278-4117.A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position.
EXAMPLE OF DUTIES
Prepare, process, track, and maintain records of contracts, grants, purchase orders, check requests, deposits, credit card payments, and disbursements for SBDC, obtaining approval of authorized signers for all disbursement requests.Assign transaction codes and post data to journals, registers, and ledgers using accounting software.
Prepare and maintain contract and program accounts in Excel and other electronic spreadsheets, ensuring internal control procedures are followed.
Reconcile all accounts against ASC financial reports on a bi-weekly basis; review and compare accounting documents such as invoices, purchase orders, and bills for consistency and accuracy.
Prepare income and expense reports, balance reports, and periodic financial summaries for review and approval by the Associate Director.
Analyze and interpret financial data to support program and financial planning decisions, including budgets and forecasting.
Provide account financial status reports for project managers as needed and update project journals on a regular basis.
Identify, trace, and correct accounting errors; resolve discrepancies and obtain clarifying data as needed.
Serve as a key resource for SBDC grant and contract administration, providing functional expertise in post-award processes.
Monitor project milestones and their fiscal implications across all SBDC research projects, contracts, and grants.
Assist with grant reporting requirements, ensuring accurate and timely submission of financial data to funding agencies.
Coordinate with the
CSUF ASC
Sponsored Programs staff and other university units to ensure compliance with grant and contract terms.Obtain all needed pre-approved funding requests in accordance with university and grant/contract policy.
Assist in the preparation and review of contract processes with SBDC vendors and service providers, subject to Associate Director approval.
Deliver contract, bookkeeping, and other materials to and from CSU Fullerton Auxiliary Services Corporation, the Cal State Fullerton Philanthropic Foundation, and other third parties as needed.
Maintain complex, interrelated financial and administrative filing systems, ensuring confidentiality and secure recordkeeping of all contractual and financial documents.
Coordinate with multiple departments to ensure prompt payment, including follow-up with ASC staff to ensure invoices, check requests, and purchase orders are processed in a timely manner.
Assist in preparing periodic reports as needed.
Other duties as assigned.
SUPPLEMENTAL INFORMATION PHYSICAL DEMANDS
Prolonged sitting in front of computer. Walking, talking, hearing, pulling, bending, may carry 10-15 pounds of objects/material, not exposed to extreme noise level, use hands to finger, handle, or feel, reach with hands or arms, stoop, kneel, taste or smell.APPLICATION PROCEDURE
CSU Fullerton, Auxiliary Services Corporation (ASC) is an Equal Opportunity/Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (657) 278-4117.A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position.